Material Takeoff, Purchasing & Accounting Coordinator

About Us Gulf Gate Aluminum is a small, dynamic business based in Sarasota, FL, providing top-tier aluminum services. We pride ourselves on a company culture that is professional, agile, and deeply customer-centric in everything we do. Position Overview Gulf Gate Aluminum is seeking a detail-oriented, full-time Material Takeoff, Purchasing & Accounting Coordinator for our Sarasota, Florida office to support our project planning, procurement, and finance operations. In this in-office role, you will review project drawings to calculate exact material lists for screen enclosures, aluminum structures, pergolas, and railings. You will also assist with vendor purchasing, coordinate material deliveries with our warehouse and fabrication teams, and manage daily Accounts Payable, invoice matching, and backup customer billing. Key Responsibilities Material Takeoffs & Purchasing Review project drawings, measurements, and technical specifications to determine exact material requirements. Prepare accurate material lists for screen enclosures, aluminum structures, pergolas, railings, and custom projects. Calculate precise material quantities, lengths, and sizes needed for each job. Assist the Purchasing Manager with preparing purchase orders and executing material purchasing. Communicate professionally with vendors regarding pricing, availability, and delivery schedules. Coordinate material logistics with the warehouse, fabrication teams, and project managers. Track open orders, backorders, and incoming material deliveries to maintain project timelines. Maintain accurate, organized purchasing and inventory records. Accounting Support Assist with Accounts Payable and timely vendor invoice processing. Match vendor invoices accurately with corresponding purchase orders. Help maintain thorough and accurate accounting and purchasing records. Assist with general accounting tasks and office administrative duties. Cross-train in customer billing to provide reliable backup coverage when needed. Qualifications Experience: Previous experience in construction purchasing, material takeoffs, or estimating is preferred. Technical Skills: Demonstrated ability to read construction drawings and work accurately with measurements. Knowledge of aluminum construction or building materials is a strong advantage. Software Proficiency: Proficiency in Microsoft Excel is required; experience with QuickBooks is preferred. Core Competencies: Strong organizational skills, exceptional attention to detail, and effective communication and problem-solving abilities. Work Ethic: Proven ability to multitask, manage competing priorities, and work independently in an office environment. Benefits Health, dental, and vision insurance Paid Time Off (PTO) and paid holidays

View the full posting and apply