Material Management Specialist

Job Title: Materials Management Specialist Department: Operations / Materials Management The Materials Management Specialist supports the efficient, accurate, and compliant flow of raw materials,components, consumables, supplies, equipment, and other inventory used throughout Kimera Labs operations. The position is responsible for day-to-day procurement support, inventory control, material receipt and storage, supplier coordination, shipping and receiving activities, and material availability for manufacturing and operational needs. The Materials Management Specialist maintains accurate inventory and traceability records; monitors stock levels, expiration or retest dates, and material status; coordinates replenishment and purchasing activities; and works cross- functionally with Operations, Manufacturing, Quality, Finance, and other departments to minimize shortages, excess inventory, waste, and supply disruptions. Activities involving regulated materials must be performed in accordance with approved procedures, applicable current Good Manufacturing Practices (cGMP), and established Quality System controls. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain accurate inventory records for raw materials, components, consumables, supplies, equipment, and other stocked items, including quantity, location, lot or batch information, status, and value, as applicable. Perform routine inventory counts, cycle counts, and physical inventories; reconcile physical inventory against inventory records and promptly investigate and escalate discrepancies. Monitor inventory levels and usage trends to support appropriate stocking levels, avoid shortages and unnecessary overstock, and maintain back-order information when applicable. Monitor expiration dates, retest dates, and other time-sensitive inventory attributes; support first-expire, first-out (FEFO) practices where applicable. Maintain appropriate identification, segregation, storage, and traceability of materials according to their status and applicable procedures, including quarantine, released, rejected, returned, expired, or other designated status. Develop and maintain stock replenishment practices based on historical usage, production forecasts, lead times, minimum stock levels, and operational requirements. Coordinate with Manufacturing, Operations, Quality, and other departments to forecast material requirements and ensure timely availability of materials and supplies. Identify potential material shortages, delivery delays, supply interruptions, or other risks and communicate them promptly to appropriate management and affected departments. Solicit quotations, evaluate pricing and lead times, and support supplier selection for raw materials, components, equipment, and supplies in collaboration with management and other applicable departments. Prepare and issue accurate purchase orders within established authorization levels and maintain order status from placement through receipt and closeout. Coordinate delivery schedules with suppliers and internal stakeholders and assist in resolving supply-chain disruptions, back orders, damaged shipments, and delivery discrepancies. Build and maintain professional supplier relationships and monitor supplier delivery, responsiveness, quality-related issues, and other relevant performance indicators. Support commercial negotiations regarding pricing, delivery terms, and purchasing conditions within delegated authority; contractual commitments and supplier approvals remain subject to applicable management and Quality approval processes. Coordinate shipping and receiving schedules and maintain appropriate shipping, receiving, and related transaction records. Perform or coordinate receipt and incoming inspection activities in accordance with approved procedures, including verification of quantities, condition, labeling, documentation, and other applicable receipt requirements. Document and escalate damaged, defective, nonconforming, or otherwise discre…

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