Material Coordinator

Material Coordinator - Mission Critical Division Location: Richmond, VA Full-Time / In-Person Position Summary The Material Coordinator is responsible for the planning, procurement coordination, tracking, inventory management, and documentation of construction materials from project pursuit and preconstruction through final project closeout. This role serves as the central point of coordination between estimating, preconstruction, project management, field operations, vendors, suppliers, and logistics providers to ensure materials are available when needed while minimizing delays, shortages, excess inventory, and cost overruns. The ideal candidate has experience supporting large-scale infrastructure, utility, industrial, mission critical, or data center construction projects and possesses strong organizational, communication, and supply chain management skills. Key Responsibilities Preconstruction & Planning Collaborate with estimating and preconstruction teams to review material requirements during bid development. Develop project material procurement and delivery schedules aligned with project milestones. Assist in identifying long-lead procurement items and supply chain risks. Support vendor prequalification and supplier credit accounts. Coordinate material budgets and forecasts with project management teams. Maintain material tracking logs from project award through completion. Procurement Coordination Coordinate with purchasing personnel, project managers, and vendors to ensure timely material procurement. Track purchase order status, lead times, fabrication schedules, and anticipated delivery dates. Facilitate communication among suppliers, manufacturers, and project teams regarding material availability. Assist in expediting critical deliveries to maintain project schedules. Logistics & Delivery Management Coordinate delivery schedules with suppliers, field personnel, and project teams. Ensure materials arrive in accordance with construction sequencing requirements. Track shipments from manufacturing through final jobsite delivery. Coordinate laydown yard requirements and off-site storage locations when necessary. Inventory Control & Material Tracking Develop and maintain inventory management systems for multiple active projects. Monitor material usage and consumption rates. Track material transfers between projects and storage locations. Conduct routine inventory audits and reconcile discrepancies. Generate inventory and procurement reports for project leadership. Minimize excess inventory and material waste through proactive planning. Quality Assurance & Documentation Verify materials received match purchase orders, submittals, and project specifications. Coordinate quantity verification and receiving documentation. Track material test reports, warranties, and manufacturer documentation. Maintain organized digital records for all procurement and receiving activities. Support project closeout by ensuring all required material documentation is complete. Qualifications Required 1+ years of experience in materials coordination, procurement, logistics, inventory management, or project controls. Strong understanding of material procurement processes and supply chain coordination. Proficiency with Microsoft Excel, Outlook, Teams, and Office 365 applications. Excellent organizational and communication skills. Ability to manage multiple projects and priorities simultaneously. Preferred Experience supporting data center construction projects. Experience coordinating: Underground duct bank systems Dry utilities Associate's or Bachelor's degree in Construction Management, Supply Chain Management, Logistics, Engineering, or related field. Desired Skills Material forecasting Construction logistics planning Vendor management Supply chain coordination Inventory control Cost tracking Procurement reporting Attention to detail Problem-solving Schedule management Data analysis Team collaboration Pay: $65,000.00 - $85,000.00 per year Bene…

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