Marketing Coordinator - Events

Are you in search of a company that resonates with your proactive spirit and entrepreneurial mindset? Your search ends here with Premier Truck Rental ! Company Overview At Premier Truck Rental (PTR), we provide customized commercial fleet rentals nationwide, helping businesses get the right trucks and equipment to get the job done. Headquartered in Fort Wayne, Indiana, PTR is a family-owned company built on a foundation of integrity, innovation, and exceptional service. We serve a wide range of industries—including construction, utilities, and infrastructure—by delivering high-quality, ready-to-work trucks and trailers tailored to each customer's needs. At PTR, we don't just rent trucks—we partner with our customers to drive efficiency and success on every job site. POSITION SUMMARY The Marketing Event Coordinator is a key member of PTR's Marketing team, responsible for bringing internal and external events to life while creating polished, engaging, and on-brand experiences. This hands-on role supports the planning and execution of trade shows, company events, meetings, employee experiences, and other marketing initiatives from concept through completion. The Marketing Event Coordinator will manage event logistics, coordinate with vendors and internal partners, oversee promotional merchandise and inventory, and help ensure every detail is organized and executed successfully. This role will also take ownership of product sourcing, purchasing, and vendor coordination for PTR's employee merchandise programs, partnering closely with the Marketing Coordinator on inventory tracking, fulfillment, and program administration. The ideal candidate is highly organized, resourceful, and comfortable juggling multiple priorities. You enjoy creating memorable experiences, building strong vendor relationships, solving problems, and jumping in wherever needed to help a team deliver great work. This position works closely with the Creative Director, Company Communications Manager, Marketing Coordinator, and broader Marketing team. LOCATION Onsite in Fort Wayne, IN, with ability to travel up to 30% for trade shows, events, and other business needs RESPONSIBILITIES Plan, coordinate, and execute internal and external events, trade shows, meetings, employee experiences, and field marketing initiatives from planning through onsite execution. Manage event logistics, timelines, assigned budgets, vendors, venues, materials, promotional items, shipping, setup, teardown, and onsite troubleshooting. Collaborate with internal stakeholders to understand event goals, audiences, budgets, and requirements and translate them into organized execution plans. Research, recommend, and manage venues, event resources, promotional product vendors, apparel providers, and other external partners that align with PTR's needs and brand standards. Coordinate PTR's employee merchandise programs, including product sourcing, pricing, samples, approvals, ordering, launches, refreshes, and vendor relationships. Monitor merchandise availability, lead times, costs, and inventory levels while maintaining accurate purchasing, inventory, and vendor records. Partner with the Company Communications Manager and Marketing team to coordinate internal events, employee engagement initiatives, communications, materials, and promotional items. Manage marketing inventory and event assets, including check-in/check-out processes, quality-control checks, shipping, and organization of the marketing warehouse. Maintain accurate project, purchasing, and inventory information using Monday.com, Ziflow, CRM, inventory management, purchasing, and other applicable systems. Provide hands-on support across Marketing campaigns, events, employee communications, and special projects as priorities evolve, ensuring work is completed accurately, on time, within approved budgets, and in alignment with PTR brand standards. REQUIREMENTS MUST HAVE 1–2+ years of experience in event coordination…

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