Marketing and Administrative Assistant

Who we are fd2s is an award winning, internationally recognized design firm. We are designers, wayfinding strategists, project managers, and production experts, all specializing in the planning and design of solutions that enhance the way people experience the physical environment. Founded in 1985, fd2s has 40+ years of experience in the development of wayfinding programs for a wide range of public and private clients, including academic institutions, municipalities, developers, and large healthcare systems. We are known as a studio with a major focus on wayfinding strategy, as well as one with outstanding design capabilities, and a particular ability to tailor design solutions to the unique needs of each client and project. What we need Part-time Marketing and Administrative Assistant Tuesday-Thursday | Approximately 16-24 Hours per week About the Role We are looking for a highly organized, detail oriented, and creative Administrative & Marketing Assistant to join our design studio for a seasonal position from this October through next January. This part-time role will support the day-to-day operations of the studio and assist with marketing, business development, and project-related administrative tasks. The ideal candidate is an individual who enjoys working in a creative environment, is comfortable juggling multiple priorities, has strong communication skills, and takes pride in producing polished, professional work. This is a great opportunity for someone who is interested in design, marketing, architecture, or the creative industry, and wants hands-on experience in a small studio environment. Responsibilities Administrative & Studio Support · Become resident member of studio for duration of schedule; Tuesdays-Thursdays, October 2026- January 2027 · Assist with general office administration and day-to-day studio needs · Assist with scheduling meetings, coordinating calendars, and preparing meeting materials · Assist with proposals, contracts, invoices, and other project documentation · Help coordinate communications with clients, consultants, vendors, and project partners · Provide additional administrative support as needed Marketing & Business Development · Assist with preparation of proposals, virtual and in-person presentations, qualifications packages, and other marketing materials · Help maintain and organize marketing resources, project photography, and portfolio materials · Assist with social media content and company updates · Help facilitate award submissions, conference materials, and other marketing opportunities · Conduct research into potential clients, projects, industry events, and business development opportunities · Help prepare materials for client meetings, presentations, and business development efforts · Generate summary documents that capture discussions and related action items from internal marketing and business development meetings · Assist with maintaining client and contact databases Creative Studio Support · Assist the design team with presentation materials and other studio needs · Help organize project imagery, graphics, and reference materials · Support occasional printing, mounting, shipping, preparation, and procurement of presentation materials · Contribute to a positive, collaborative, and organized studio environment Qualifications · Excellent organizational and time-management skills · Strong written and verbal communication skills · High attention to detail and ability to produce refined work · Proficiency with Microsoft Office, Google Workspace, or similar tools · Familiarity with Adobe Creative Suite is a plus · Interest or experience in marketing, graphic design, architecture, interior design, or allied creative field · Ability to manage multiple tasks and prioritize in a fast-paced environment · Prof…

View the full posting and apply