Marine Port/Ship Agent

About the Opportunity Holmes Maritime Inc. is seeking an organized, service-focused Marine Port Agent to coordinate vessel calls and help keep port operations running smoothly. This is a fast-paced role for someone who communicates clearly, solves problems calmly, and enjoys bringing together customers, vessel representatives, suppliers, terminals, and government authorities. Direct marine agency experience is an asset, but it is not the only path to success. Candidates with transferable experience in logistics, transportation, dispatch, operations, shipping, customer service, travel coordination, or administration are encouraged to apply. What You Will Do - Coordinate vessel arrivals, port stays, and departures from pre-arrival planning through completion of the port call. - Act as a central point of contact for vessel owners, charterers, customers, masters, terminals, suppliers, port authorities, and government agencies. - Provide timely updates on vessel movements, operational activity, requirements, costs, and changes. - Prepare and submit accurate agency and regulatory forms, records, and supporting documentation. - Arrange pilots, tugs, linesmen, berthing, transportation, hotels, crew changes, immigration clearances, spare-parts delivery, and other vessel services. - Coordinate with terminals, stevedores, authorities, and service providers to support safe and efficient operations. - Respond promptly and professionally to customer inquiries and time-sensitive operational issues. - Select and manage vendors, monitor service quality and costs, and prepare pro forma and final disbursement accounts. - Participate in a after-hours and scheduled weekend on-call rotation for vessel-related matters. - Complete other related operational duties as assigned by the Operations Manager. What You Bring · Strong organization and attention to detail, with the ability to manage several priorities and deadlines. · Clear, professional written and verbal communication. · Sound judgment, initiative, and composure when plans change or urgent issues arise. · A customer-focused, collaborative approach and confidence working with varied stakeholders. · Comfort using email, spreadsheets, documents, and other office or operations systems. · Ability to maintain accurate records and handle confidential or time-sensitive information. · Availability to participate in the after-hours and assigned weekend on-call rotation. · Marine, port, shipping, logistics, dispatch, transportation, or related operations experience is an asset; equivalent transferable experience will be considered. Why Join Holmes Maritime You will build broad experience across marine operations, customer service, logistics, regulatory coordination, and vendor management while contributing directly to successful vessel calls. Employment details: · Permanent full-time position · Based in Halifax, with periodic attendance at surrounding ports throughout Nova Scotia · Starting salary of $50,000, higher compensation will be considered for candidates bringing additional relevant experience or specialized skills · Extended health and dental benefits · Three weeks of vacation Pay: From $50,000.00 per year Benefits: Company events Dental care Disability insurance Extended health care Life insurance Mileage reimbursement On-site gym On-site parking Paid time off Profit sharing Vision care Work Location: In person

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