Marine Operations Coordinator
Sea Education Association (SEA)About Sea Education Association
Sea Education Association (SEA) is a non-profit educational institution located in Woods Hole, Massachusetts. SEA offers innovative and rigorous oceanography and environmental science programs on campus, at remote on-shore locations, and aboard its sailing research vessels, SSV Corwith Cramer and SSV Robert C. Seamans, in the Atlantic and Pacific Oceans.
SEA is an
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equal opportunity employer committed to developing a multicultural environment. It welcomes viewpoints and perspectives across the organization to help create an academic and working community rich with cultural, social, and intellectual diversity. Applications from people of color, persons with disabilities, women, and LGBTQ+ candidates are strongly encouraged.
Position Summary
The Marine Operations Coordinator is a full-time member of the Marine Department team, aiding operations of SEA’s two sailing school vessels and work at the Woods Hole campus or on remote shore components as needed.
Primary ResponsibilitiesOperational Logistics
• Assist in drafting and submitting pre-program regulatory paperwork, such as eNOAD (Electronic Notice of Arrival and Departure), travel letters, and crew lists. Create Operation Orders and Souls on Board lists for the ship, and coordinate crew medical paperwork with SEA’s Medical Coordinator.
• Work with crew to plan travel to and from the ship in accordance with SEA’s travel policy.
• Work with Marine staff to procure and pack or ship supplies in response to buy lists, and ensure crew receive a crew shirt and/or jacket. Participate in rotating weekly coverage of daily calls with the ships.
• Oversee the random drug testing program, ensuring required testing numbers are met and tests comply with regulations.
Crew Relations
• Create and provide port and program information for relevant crew, and ensure crew have opportunities to provide feedback following programs.
• Facilitate crew newsletters, community meetings, and other communications to share relevant information.
Administration
• Work with HR to onboard new crew and ensure new and returning crew complete required shipboard paperwork, including pre-employment drug testing and medical clearance.
• Work with a Special Projects Coordinator to plan and run crew training programs. Work on course renewal packages and audits as needed.
Position RequirementsMinimum Required Qualifications
• Eligibility to work in the United States.
• USCG Merchant Mariner Credential of OS or higher, or willingness to obtain one as able.
• Excellent verbal and written interpersonal skills.
• Support for institutional diversity, equity, and inclusion.
• Demonstrated project management and organizational skills.
• Ability to establish and maintain positive relationships with colleagues, staff, students, and outside agencies.
The role requires effective multitasking, flexibility, innovation, excellent communication skills, and the ability to work as part of a team. The coordinator must be flexible to meet the needs of the sailing school vessels, including frequent work during non-traditional hours (nights and weekends) and possible international and domestic travel.
Preferred Qualifications
• Bachelor’s degree or equivalent experience.
• USCG Merchant Mariner Credential of AB-Sail or 200-ton or higher with sailing endorsement.
• One to two years of seagoing experience on a tall ship or research vessel, and three years of total professional experience.
• Experience with database management.
Other Requirements
• This is an in-person position at the Woods Hole, Massachusetts campus. Candidates must be willing to live within commuting distance for daily onsite work.
• The coordinator may be asked to sail on SEA vessels to fill crewing gaps, requiring up to eight weeks at sea, domestically or internationally.
• Shipboard duties require the physical ability and agility to move and react quickly on deck, access below decks, climb aloft, and live and work in confined spaces. Life