Manager, Procurement & Materials

Title: Manager, Procurement & MaterialsRequisition ID#: 4765Location:Louisville, KY, US, 40213Property: Derby City Gaming & HotelPay RangeDerby City Gaming & Hotel boasts nearly 1,300 of the latest games, a grab-n-go restaurant, Oliver’s Chophouse & Bourbon Bar, a Kentucky Derby-themed hotel, and live music! The newly expanded Derby City Gaming & Hotel was voted one of the “Best Places to Work in Greater Louisville” by Louisville Business FirstJob SummaryThe Regional Procurement & Materials Manager is responsible for overseeing the procurement process, managing vendor relationships, and ensuring the efficient purchasing and management of materials across multiple properties. This role will also facilitate the reconciliation of invoices, maintain accurate records to support timely payments, and ensure adherence to budgetary and operational goals. The Regional Procurement & Materials Manager will work closely with various departments to streamline procurement operations and support the overall needs of the properties.Essential Duties And ResponsibilitiesProcurement & Vendor Management:Manage the procurement process for multiple properties, including sourcing, negotiating, and purchasing goods and services such as equipment, supplies, and maintenance services.Develop and maintain strong relationships with vendors to ensure competitive pricing, high-quality products, and timely deliveries.Conduct regular vendor evaluations to assess performance and adjust contracts or relationships as necessary to meet organizational needs.Ensure all purchases are compliant with company purchasing policies and procedures.Invoice Reconciliation:Facilitate the reconciliation of vendor invoices across multiple properties by identifying invoice reconciliations and other errors and their cause.Work closely with the finance team to ensure that discrepancies are resolved in a timely manner and that invoices are paid on time.Address repetitive issues to streamline property interactions with purchasing software.Budget & Cost Control:Identifying cost-saving opportunities through efficient purchasing practices.Monitor purchasing expenditures across multiple properties to ensure that they remain within the allocated budgets.Proactively analyze trends in spending and recommend strategies to reduce costs or improve efficiency.Oversee RFPs and be the first reviewer of all proposals received.Compliance & Reporting:Ensure compliance with local regulations, industry standards, and internal policies related to purchasing and financial transactions.Prepare and present reports on purchasing activity, cost savings, and invoice reconciliation progress to management.Review and approve guidelines and SOPs to ensure DCGH / DCG standardization.Enforce company policies and guidelines. Inform finance leaders of variances to those policies and repeat offenders.Stay up-to-date with industry trends and best practices in procurement and property management.Ensure necessary COIs are collected from new and existing vendors.Other Duties: Work with various departments, including operations, maintenance, and accounting, to understand their needs and ensure that purchasing activities support the overall goals of the properties as well as CDI.Supports the Accounting/Finance team in tracking/managing progress/expenses related to projects including but not limited to capital projects.Oversee the warehouse receiving team for both properties, including performance reviews and coaching.Oversee the Regional F&B Buyer, including performance reviews and coaching, also ensuring development to be able to take over duties as needed in the Regional Procurement and Materials manager’s absence.Required Skills And AbilitiesStrong understanding of procurement processes and supplier management.High attention to detail with the ability to handle multiple tasks and projects simultaneously.Excellent problem-solving and analytical skills, especially related to invoice discrepancies and budget management.Pro…

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