Manager - Finance & Administration

BC Golf is the provincial sport organization for golf in British Columbia. We are dedicated to growing the game and making golf accessible to everyone across the province. We support golf clubs, golfers and communities through amateur championships and competitive programs, player development, rules and handicapping services, and course and slope rating. We’re looking for a Manager, Finance + Administration to join our small, collaborative team. Reporting to the CEO, you’ll lead our finance function from end to end, including budgeting, financial reporting, payroll and benefits. You’ll also oversee office administration and HR administration, and support our Board of Directors and Finance Committee. This is a hands-on, sole-charge role, ideal for a someone who enjoys variety and wants to see the impact of their work. You’ll be the go-to finance professional for an organization of fewer than 15 staff, moving easily between strategic planning and day-to-day execution. This role owns the budget, cash reserves, AP/AR, payroll, and benefits administration end-to-end, while also running day-to-day administration of the office and supporting HR compliance and Board governance. The ideal candidate is a detail-oriented generalist who is comfortable being the only finance professional in the building. They can move fluidly between strategic financial planning and hands-on administrative execution. Key responsibilities Financial planning & management Lead the annual budgeting process, working with the CEO and department/program leads to build and consolidate budgets Develop financial forecasts and rolling projections; update regularly to reflect actuals and changing conditions Manage month-end and year-end close processes, including journal entries, accruals, and account reconciliations Prepare monthly and quarterly financial statements (balance sheet, income statement, cash flow statement) for leadership and the Board Monitor actual results against budget monthly and prepare variance analysis with commentary for management Manage full-cycle accounts payable: vendor invoices, payment runs, expense reimbursements, and vendor account maintenance Manage full-cycle accounts receivable: member/customer invoicing, dues and fees collection, deposits, and follow-up on outstanding balances Process semi-monthly/biweekly payroll for all staff, including statutory deductions, remittances (CPP, EI, income tax), ROEs, and T4 preparation Administer group benefits enrollment, changes, terminations, and reconciliation of benefits invoices Monitor cash flow and maintain adequate operating cash reserves; flag shortfalls or surpluses proactively Manage all banking relationships and activity, including online banking, EFT/direct deposit setup, credit card administration, and bank reconciliations Oversee organizational investments or reserve funds in accordance with the Board-approved investment policy Prepare and file government remittances and filings (GST/HST, WorkSafeBC premiums, EHT if applicable) Coordinate and prepare working papers for the annual external audit or review engagement; serve as primary liaison with external auditors/accountants Maintain and continuously improve internal controls, accounting policies, and financial procedures Manage fixed asset tracking, amortization schedules, and capital expenditure approvals Office administration & facilities Oversee day-to-day administration of the office, ensuring a functional, safe, and well-supplied workspace Manage procurement of office supplies, equipment, and services, seeking value and negotiating with vendors where appropriate Negotiate, execute, and maintain vendor and service contracts (e.g., cleaning, maintenance, equipment leases, office supplies) Monitor contract compliance across all vendor and service agreements, tracking renewal and expiry dates Manage organizational insurance coverage (general liability, property, directors & officers, cyber, etc.), including a…

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