Maintenance Purchasing Coordinator
AerotekJob Title: Maintenance Purchasing Coordinator
Job Description
The Maintenance Purchasing Coordinator supports the maintenance operations of a busy manufacturing facility in Rochester, MN by ensuring the maintenance team has the parts, equipment, supplies, and plant consumables needed to keep production running efficiently. This role manages purchasing, purchase orders, inventory, receiving, vend
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or communication, and parts tracking while working closely with maintenance leadership and other departments. It is an excellent opportunity for a highly organized professional with experience in purchasing, inventory, MRO, maintenance support, supply chain, or manufacturing who is comfortable working in an industrial environment.
Responsibilities
• Create and issue purchase orders for maintenance parts, materials, equipment, and supplies.
• Source maintenance materials from multiple vendors based on price, quality, availability, and lead time.
• Receive, verify, organize, and stock incoming maintenance parts and materials.
• Maintain accurate inventory counts for maintenance parts, supplies, and plant consumables.
• Establish and maintain appropriate reorder points to prevent critical parts shortages.
• Track purchasing and inventory information within company computer systems and software tools.
• Work with vendors to obtain quotes, locate parts, improve pricing, and ensure timely deliveries.
• Develop and maintain strong vendor relationships to support reliable supply and service.
• Coordinate with Accounts Payable on invoices, purchase orders, and any discrepancies.
• Generate purchasing and inventory reports for the maintenance department.
• Assist maintenance technicians and maintenance leadership with locating and ordering necessary parts.
• Coordinate shipping and distribution of maintenance parts and materials when necessary.
• Help maintain an organized maintenance parts and MRO inventory system.
• Identify opportunities to improve inventory availability while controlling unnecessary spending.
• Support the maintenance team with additional purchasing and administrative needs as required.
• Contribute to continuous improvement efforts related to purchasing, inventory management, and vendor performance.
Essential Skills
• Previous experience in purchasing, inventory control, maintenance support, parts, supply chain, or a closely related role.
• Experience in a manufacturing or food production environment.
• Experience purchasing or managing maintenance and MRO parts and supplies.
• Familiarity with mechanical, electrical, facility, or industrial maintenance parts.
• Strong organizational skills with the ability to manage inventory accurately.
• Comfort working with spreadsheets and purchasing or inventory software, including Microsoft Excel and Microsoft Office.
• Strong data-entry skills with high attention to detail and accuracy.
• Ability to understand basic maintenance parts, equipment, and plant consumables.
• Effective vendor communication and relationship-building skills.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Strong problem-solving and follow-up skills to resolve purchasing and inventory issues.
• Ability to communicate clearly and professionally with maintenance technicians, supervisors, vendors, Accounts Payable, and other departments.
• Customer service mindset when supporting internal maintenance and operations stakeholders.
• Knowledge of purchase order processes, procurement, and pricing concepts.
• Comfort working around industrial equipment and in an industrial maintenance setting.
Additional Skills & Qualifications
• Experience in manufacturing, industrial maintenance, or industrial equipment environments.
• Experience with supply chain, procurement, buyer or purchasing roles, and vendor management.
• Familiarity with MRO (maintenance, repair, and operations) inventory systems.
• Experience using MRP or similar planning and reporting tools.
• Ability to prepare