MAINTENANCE PARTS & INVENTORY COORDINATOR

Job Summary We are seeking a dynamic and detail-oriented Maintenance Parts & Inventory Coordinator to join our team. In this vital role, the Maintenance Parts & Inventory Coordinator is responsible for developing, organizing, and maintaining the Maintenance Department's spare-parts inventory program. This position will initially help establish the spare parts system from the ground up, including storage areas, shelving, bins, location labeling, inventory tracking, and reorder processes. The coordinator will work closely with the Maintenance Manager and maintenance technicians to determine which spare parts are critical to plant equipment, what quantities should be kept on hand, and which components have long lead times that require additional planning. The goal is to ensure the maintenance team has the correct parts available when needed, reducing equipment downtime and improving maintenance response and efficiency. Responsibilities Experience Develop and organize the Maintenance Department's spare-parts inventory system from the ground up Establish designated storage locations, shelving, cabinets, racks, and bin systems for maintenance parts and supplies Create and maintain a clear location system so parts can be quickly identified and found Label and document spare parts, including manufacturer, part number, description, quantity, location, equipment application, and preferred vendor Maintain accurate inventory counts for mechanical, electrical, pneumatic, automation, packaging, manufacturing, and facility spare parts Monitor inventory levels and establish appropriate minimum and maximum stocking quantities Reorder parts and maintenance supplies as inventory reaches established minimum quantities Track parts used by maintenance personnel and update inventory quantities accordingly Work closely with maintenance technicians and the Maintenance Manager to identify parts that should be kept in stock Review equipment history and recurring failures to determine which replacement parts should be readily available Identify critical spare parts that could significantly impact production if unavailable during equipment failure Identify long-lead-time parts and recommend appropriate on-hand quantities to reduce the risk of extended downtime Assist with identifying new spare parts required for newly installed equipment or modifications to existing machinery Research replacement and alternative parts when OEM components are unavailable, obsolete, or have extended lead times Contact multiple vendors and suppliers to obtain quotes and compare pricing, availability, lead times, and shipping options Develop and maintain vendor relationships and identify opportunities for improved pricing and alternate sourcing Coordinate purchase requests and provide part numbers, descriptions, quotes, vendor information, and supporting documentation for approval Track open orders and follow up with vendors regarding expected delivery dates, backorders, and delays Receive maintenance parts and verify that the correct items and quantities have been delivered Ensure received parts are properly labeled, entered into the inventory system, and placed in assigned storage locations Maintain records for repairable components such as motors, gearboxes, pumps, drives, and other equipment sent out for repair or rebuilding Perform regular inventory cycle counts and correct discrepancies when identified Identify obsolete, duplicate, damaged, or unnecessary inventory and coordinate disposition with the Maintenance Manager Maintain cleanliness and organization of spare-parts storage areas using good housekeeping and 5S principles Support preventive maintenance activities by helping identify and stage parts required for scheduled work Assist with integrating spare-parts inventory into the company CMMS or other inventory management system Hands-on experience with warehouse management systems (WMS), inventory control software (such as CMMS or ERP systems), and logistics inven…

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