Maintenance Inventory Clerk

Job Description The MRO Analyst owns the strategy, data, and performance of the maintenance, repair, and operations (MRO) storeroom. This role goes beyond receiving and issuing parts. The analyst determines what the plant should stock, how much, and where, and orders the parts needed to support maintenance, using equipment criticality, usage history, and lead times to keep critical spares available while reducing excess, obsolete, and emergency-purchased inventory. Working closely with the Maintenance Planner, technicians, Purchasing, and Finance, the MRO Analyst makes sure the right part is in the right place when maintenance work begins, directly supporting equipment uptime, food safety, and cost control. Key Responsibilities Inventory Strategy and Optimization Set and maintain min/max levels and reorder points based on usage history, lead time, equipment criticality, and cost. Develop a critical spares program with Maintenance and Engineering, identifying parts whose absence would cause extended downtime, safety, or food safety risk. Analyze slow-moving, obsolete, and duplicate inventory and recommend disposition, return, or consolidation. Evaluate stocking strategies such as vendor-managed inventory, consignment, and supplier stocking agreements. CMMS and Data Management Own MRO inventory data in the CMMS (Limble) including part master records, naming standards, descriptions, manufacturer and vendor part numbers, and storeroom locations. Build and maintain spare parts lists and bills of materials linked to equipment assets. Clean up and standardize existing part records, eliminating duplicates and incomplete entries. Ensure all transactions are recorded accurately including receipts, issues to work orders, returns, and adjustments. Purchasing and Ordering Order all MRO parts and supplies, creating and placing purchase orders for stock replenishment, work order needs, and shutdown requirements. Source parts and obtain quotes, comparing price, lead time, and quality, and identifying approved alternates and cross-references. Track open purchase orders through delivery, expediting when needed and keeping requesters informed of expected arrival dates. Resolve order issues including pricing discrepancies, wrong or damaged parts, backorders, returns, and warranty claims. Manage vendor relationships for MRO items, including pricing, lead times, supplier performance, and blanket or annual pricing agreements. Follow purchasing policies and approval limits and support MRO spend tracking against the maintenance budget. Track and reduce emergency and expedited purchases through root cause review. Receiving and Goods Receipts Receive and inspect incoming MRO parts and supplies, verifying part number, quantity, and condition against the purchase order and packing slip. Post goods receipts in the CMMS/ERP against the purchase order the same day material arrives, including partial receipts and backorders. Document and resolve receiving discrepancies such as over or short shipments, wrong parts, and damaged goods, and coordinate returns and replacements with vendors. Complete the three-way match of purchase order, goods receipt, and invoice so Accounts Payable can process payment on time, and resolve any blocked or unmatched invoices. Record receipt of services and non-stock items charged to work orders, confirming work or material was delivered before approving the receipt. Inspect incoming items for food safety requirements, including packaging integrity, pest or foreign material contamination, and correct food-grade specifications. Put away received parts promptly to correct storeroom locations, or deliver directly to the requester or work order when needed. Planning Support Partner with the Maintenance Planner to identify, order, reserve, and kit parts for planned and preventive work orders and shutdowns. Storeroom Control and Accuracy Run an ABC-based cycle count program and lead annual physical inventory; investigate and correct varia…

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