Maintenance & Calibration Scheduler / Planner
Alcami: At Alcami, we deliver reliable solutions that unlock the potential of transformative medicines from discovery to commercialization, through trusted partnership with our clients, recognized industry expertise and proven regulatory track record. Are you interested in joining our team? Job Summary: The Maintenance & Calibration Scheduler / Planner is accountable for driving results in a fast-paced FDA environment. The Maintenance & Calibration Scheduler / Planner is responsible for planning, scheduling, and coordinating all preventive maintenance, corrective maintenance, and instrument calibration activities. This role ensures work is properly planned, parts and services are available when needed, equipment stays in compliance with calibration requirements, and management has accurate data to support decisions. The position works closely with maintenance technicians, calibration technicians, operations, quality, and purchasing. The Maintenance & Calibration Scheduler / Planner applies critical thinking and considers all business impact aspects before taking job related actions that could cause unwanted consequences such as loss of revenue, unsafe events, and other risks. The Maintenance & Calibration Scheduler/ Planner is able to apply independent judgment and perform in a small company environment, where rapid changes occur constantly. On-Site Expectations: 100% on-site position in Morrisville, NC. 1st Shift: Monday - Friday, 7:00am - 4:00pm. Responsibilities: Maintenance Planning & Scheduling Develop and maintain schedules for preventive maintenance (PM), predictive maintenance, and corrective work orders in the CMMS. Plan jobs in advance, including scope, labor hours, required skills, tools, parts, permits, and safety requirements. Coordinate downtime windows with Operations and Production to minimize disruption. Prioritize and sequence work based on criticality, safety, regulatory requirements, and resource availability. Create, review, and close out work orders; ensure accurate documentation of labor, parts, and findings. Monitor schedule compliance and backlog, and adjust plans as priorities change. Calibration Management Maintain the master calibration schedule and equipment/instrument register. Track calibration due dates and notify technicians and equipment owners in advance to prevent overdue or out-of-tolerance instruments. Coordinate in-house calibrations and schedule external calibration vendors, including shipping and tracking of equipment sent offsite. Maintain calibration records, certificates, and traceability documentation in compliance with applicable standards (e.g., ISO 9001, ISO/IEC 17025, FDA, or customer requirements). Support audits by providing accurate calibration and maintenance records. Flag out-of-tolerance findings and coordinate impact assessments with Quality. Quotes & Purchasing Request, obtain, and compare quotes from vendors for parts, services, contractors, and calibration providers. Prepare and submit purchase requisitions/requests with proper approvals, cost coding, and justification. Follow up with vendors on order status, lead times, and delivery; expedite critical items as needed. Work with Purchasing to negotiate pricing, develop preferred vendor relationships, and resolve order discrepancies. Verify receipt of parts and services against purchase orders and support invoice reconciliation. Track maintenance spend against budget and identify cost-saving opportunities. Parts & Inventory Management Maintain accurate MRO (maintenance, repair, and operations) parts inventory records in the CMMS/ERP. Establish and review min/max levels, reorder points, and critical spares lists. Perform regular cycle counts and reconcile discrepancies. Ensure parts are properly received, labeled, stored, and issued to work orders. Identify obsolete, excess, or slow-moving inventory and recommend actions. Kit parts and materials for planned jobs ahead of scheduled work. Reporting & Analysis Create and distribu…