Maintenance Administrator I

Position Type: Regular Visa Sponsored Job: No Relocation Assistance Eligible: No Hiring Range: 63,620.00 USD - 79,530.00 USD *Final salary and rates are based on education, experience, and skills relevant to the role. Application Closes at 11:59 pm Mountain Time on: 2026-11-29 About The Role UCAR is excited to announce the job opening for the Maintenance Administrator I. This position is responsible for supporting the Maintenance Operations Manager in implementing department standards. Monitors workflow and financial performance. Serves as primary administrative backup for the Maintenance Operations Manager. Monitors and validates compliance with UCAR policies, procedures, and timelines, also external contractual requirements and obligations. Actively participates in short- and long-term budget development, forecasting, and analysis. Monitors expenses and cost controls. In cooperation with Manager and Trade Supervisors, coordinates daily operational and administrative activities, including coordinating resource allocation and procurement. Collaborates with the department manager in developing and implementing departmental training programs and tracking progress toward departmental objectives. Serves as backup for all procurement activities. Serves as department lead for most Computerized Maintenance Management Software (CMMS) activities including work request triage, assignment, and follow up; development and input of preventative maintenance schedules, and equipment registration. Job Description Responsibilities Procurement Administration Coordinates departmental purchasing activities and provides administrative support for procurement, including preparing and submitting purchase requisitions (PRs), tracking purchase orders, processing invoices, reconciling purchasing card (P-card) transactions, and assisting with expense reports. Assists maintenance staff with understanding and following UCAR purchasing policies and procedures, referring complex procurement questions to appropriate personnel. Provides administrative assistance with project proposal evaluations, including organizing documentation, tracking submissions, and coordinating communications as needed. May initiate and collaborate with internal stakeholders on Request for Information (RFI), Request for Quote (RFQ), and/or Request for Proposals (RFP) Work Order Management Effectively utilizes the department's Computerized Maintenance Management System, including Receiving, categorizing, assigning, and following up on work requests Developing and inputting preventative maintenance schedules for all areas of Maintenance responsibilities Identifies and inputs equipment information into CMMS Extract and analyze data for the development of quarterly key performance indicators and annual operating reports and presentations Works closely with Facilities Management Business Applications on work order management system maintenance and updates Budget Development, Forecasting, and Monitoring Support the annual budget planning for Fiscal Year activities by providing input and advice with reference data on procurement administration. Operational Activities Administers daily operational and administrative activities of the Maintenance Operations department in coordination with the department manager. Assists the department manager in developing, reviewing, and updating the annual operating plan, long-range operating plan, and service level agreements. Assists in developing, reviewing, and maintaining department policies, procedures, and standard operating procedures. Serves as first responder to non-medical incidents and may serve as incident commander for emergency situations within the FM division; provides incident reports to the Rapid Response, Crisis Management, and UCAR Executive Teams as warranted. Maintains availability as an escalation contact; carries a UCAR-provided cell phone. Analyzes and reports on workplace hazards and infrastructure-impairing events. Personnel Admin…

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