Maine WIC Nutrition Program- Accounting & Administrative Support

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State. . Department of Health and Human Services (DHHS) Accounting Associate II Opening Date: October 13, 2026 Closing Date: October 26, 2026 Job Class Code: 6504 Grade: 16 (80) Salary: $19.60 - $28.25 per hour Position Number: 02031-2299 Location: Augusta Currently, this position is not eligible for visa sponsorship or STEM OPT extensions. The Maine Center for Disease Control and Prevention (CDC) Women, Infants, and Children (WIC) Nutrition Program is seeking an Accounting and Administrative Support - Accounting Associate II to join our team. WIC is a supplemental nutrition program that helps eligible women, infants, and young children by providing nutritious foods, breastfeeding support, and nutrition education. This position provides administrative and accounting support to the Nutrition and Vendor Teams, ensuring that services run smoothly for families and local WIC agencies across Maine. Job Description: As a key member of the WIC team, your core responsibilities will include: Serve as the first point of contact by covering the WIC front desk, phone, and email. Process program invoices and initiate vendor payments using the State of Maine Advantage system in coordination with the Department of Administrative and Financial Services (DAFS) Service Center. Review and reconcile daily program transactions in state information systems. Order and distribute medical, lactation, outreach, and printing supplies for Local WIC Agencies. Track staffing records, maintain the longevity list, and process interpreter and translation service invoices. Provide information and support for Local Agency management reviews. Source and obtain supplies following the state procurement process. Support all program areas, including accounting, clinic operations, vendor management, farmer support, and administration. Manage inventory, update databases, and prepare spreadsheets and reports. Maintain unit filing and record retention processes. Arrange accounts for interpreter, medical supply, and breastfeeding supply vendors. Coordinate the WIC annual education conference. Perform other duties as assigned. Minimum Qualifications: Entry-level to intermediate training, education, and/or experience in office and administrative support functions demonstrating competency in conducting research, compiling data, providing customer assistance, and using independent judgement to make determinations on routine business matters. All positions in this classification assume the qualifications of: Accounting Associate I. Preferred candidates will also have: Excellent oral and written communication skills Ability to gather, synthesize, and summarize a variety of information The ability to establish and maintain effective working relationships with a diverse group of internal and external partners Computer skills, including knowledge of Word and Advantage, a plus Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart. Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric h…

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