Mailroom Clerk

Location: HQ - Williamsburg, Brooklyn Status: Full-Time/ 100% on-site Compensation: $25.00 -$26.00 Hourly The Mailroom & Facilities Clerk will process all incoming and outgoing mail in a timely manner and manage the facilities of the KITH Headquarters. Duties/Responsibilities: Package Handling: Sort and deliver all incoming mail and packages to departments and/or employees promptly. Collect departmental mail from designated mailroom locations daily. Receive, track, and record all incoming mail (UPS, DHL, FedEx, USPS) using the designated system (Notifii), ensuring accurate logging and timely distribution or availability for employee pickup. Manage all outgoing mail (UPS, DHL, FedEx, USPS), including preparing labels (currently primarily UPS) and ensuring timely dispatch. Facilitate messenger service requests for employees through the service line. Assist with packaging needs, including labeling and assembling boxes. Manage daily drop-offs of packages to employees and be available for package collection in the mailroom. Mailroom & Supply Management: Maintain the mailroom's organization and accessibility for employees. Stock necessary mailroom supplies proactively. Maintain records of receipt, mailing dates, and other required information within Notifii. Office Support & Facilities: Respond to service calls/service line requests and complete assigned tasks daily. Assist with deliveries and vendors, including bringing items in and out of the office. Collect and dispose of broken-down boxes and ensure office floors are free of garbage and debris. Perform regular pantry upkeep, including wiping down counters, restocking beverages and snacks, managing coffee machine, and emptying trash. Provide support for general facilities-related work. Assist with various handy tasks such as furniture assembly and moves, minor repairs (e.g., tightening furniture), and other building-related tasks as needed. Support IT with desk moves, setups, and monitor configurations. Ensure printers are stocked with paper and empty shredders regularly. Assist employees with heavy lifting or moves as needed. Check in with freight and lobby security for deliveries and assist in monitoring incoming and outgoing delivery/mover services. Reception & Coverage: Be knowledgeable of reception duties and provide coverage during breaks or absences. Assist with coverage when the receptionist or office manager is out, taking directions and fulfilling necessary tasks. Miscellaneous Tasks: Assist with other miscellaneous tasks as needed or requested to support business needs. Pick up materials and other office needs/orders as required (potentially involving off-site errands). Required Skills/Abilities: Good communication skills and ability to communicate efficiently within a team Basic understanding of operating instructions and processes of cleaning and mail sorting. Basic understanding of or the ability to learn locations and organizational structure of the company. Basic understanding of Excel Ability to correctly sort and distribute large amounts of mail. Ability to understand and follow written and oral instructions. Ability to complete projects in a timely manner. Education and Experience: High school diploma or equivalent preferred. Experience in a related area is preferred. Physical Requirements: Must be able to lift up to 20 pounds at times. Must be able to traverse office facilities to pick up mail. Office Move Related Key Responsibilities: Inventory Management: Taking ownership of tracking and organizing specific categories of items (e.g., office supplies, IT equipment) during the packing, moving, and unpacking phases. Packing and Unpacking Assistance: Participate actively in the physical packing and unpacking of office items, understanding the flow of materials. Workspace Setup: Assist with the physical setup of furniture, equipment, and supplies in the office layout. Vendor Interaction: Observe and potentially participate in interactions with mov…

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