Machine Parts Clerk

About Us: Stone Ground Bakery and Wheat Montana Bakery and Deli is a leading Intermountain bakery and premium flour producer dedicated to crafting high-quality baked goods using the finest ingredients and the baker’s choice for flour. With a bakery in Salt Lake City and Three Forks, Montana, we offer a unique geographic footprint to serve our varied customer base. With a commitment to excellence and a passion for baking, we strive to delight our customers with delicious products that bring joy to every occasion. Purpose and Scope of Position: The Bakery Machine Parts Clerk supports the Maintenance Department at Stone Ground Bakery by organizing and running the maintenance parts room. This role orders and tracks machine parts, works with vendors on pricing and delivery, keeps parts and pricing information current in UpKeep, and keeps work orders and preventive maintenance (PM) tasks on track so Maintenance Technicians have the parts and information they need to keep production equipment running. Essential Functions: Parts Department Organization: Organize the parts department, including setting up and labeling shelves, bins, and storage locations so parts are easy to find, and keep the area clean and orderly. Purchasing and Ordering: Order all maintenance parts and supplies, obtain quotes and pricing, and track orders from purchase through delivery. Vendor Coordination: Serve as the main contact with vendors on parts orders, pricing, back orders, and delivery times, and follow up on late or incorrect shipments. UpKeep Parts Records: Enter all parts into UpKeep with part numbers, descriptions, vendors, prices, and storage locations, and keep records accurate and current. Receiving and Stocking: Receive parts deliveries, check them against purchase orders and packing slips, report discrepancies or damage, and stock parts in their assigned locations. Work Order and PM Follow-Up: Track open work orders and preventive maintenance (PM) tasks in UpKeep, provide Maintenance Technicians with a weekly reminder list of open and upcoming items, and follow up to make sure work orders and PMs are completed and closed out. Maintenance Technician Support: Work closely with Maintenance Technicians to identify parts needs, issue parts, and plan for critical spare parts. Inventory Control: Complete the annual parts inventory and periodic cycle counts, maintain reorder points for commonly used and critical parts, and reconcile inventory records in UpKeep. Reporting: Provide the Maintenance Manager with updates on parts orders, inventory levels, and open work orders and PMs as requested. Safety and GMPs: Follow all workplace safety rules, Good Manufacturing Practices, and food safety requirements when working in the parts room and production areas. Other Duties: Complete other related duties as assigned. Additional tasks may be added once the parts department is organized. Knowledge, Skills, and Abilities: Strong organizational skills and a willingness to take ownership of organizing and maintaining the parts department. High attention to detail and accuracy in data entry, part numbers, pricing, and inventory counts. Ability to communicate professionally with vendors, Maintenance Technicians, and management. Basic computer skills, including email and Microsoft Excel, and ability to learn and use UpKeep (CMMS). Basic mechanical knowledge and familiarity with industrial or bakery machine parts preferred. Ability to manage multiple orders and follow-ups and meet deadlines. Works independently, follows through, and asks for help early. Reliable, punctual, and adaptable team player. Bilingual (English/Spanish) preferred. Experience and Education Requirements: High school diploma or GED required. 1-2 years of experience in parts, purchasing, inventory, warehouse, or maintenance support preferred. Experience with a CMMS (such as UpKeep) or inventory software preferred. Experience in a manufacturing or food production environment preferred. Must be 1…

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