Logistics Officer, Mission Planning

Role Responsibilities

Reporting to the Manager, the Logistics Officer, Mission Planning, provides expert operational and tactical coordination to support the planning and delivery of domestic and international mission programs.

This role leads end-to-end logistics planning, including travel, transportation, itineraries, entry requirements, materials coordination, and contingency planning, while working closely with the Stakeholder Engagement Advisor and other internal and external partners to support the successful delivery of mission objectives.

The position requires sound judgment, strong organizational skills, and the ability to anticipate issues, manage competing priorities, and respond effectively in a dynamic environment.

Responsibilities

Some of the responsibilities of this position include, but are not limited to:

Mission Planning and Coordination

• • Lead the coordination of logistics for domestic and international missions, including travel, accommodations, itineraries, and scheduling
  • Prepare mission proposals, travel packages, and ensure all approvals and documentation are secured
  • Coordinate mission binders and supporting materials, ensuring completeness and accuracy
  • Maintain tracking systems, timelines, and SharePoint repositories for mission documentation
  • Collaborate with internal program areas, executive offices, and external partners to align logistics and objectives
  • Support post-mission reporting, including trip summaries and documentation

Communications and Materials Development

• • Prepare and coordinate briefing materials, itineraries, correspondence, and other supporting documents required for mission delivery
  • Ensure materials are accurate, complete, and aligned with operational requirements and approved messaging
  • Provide quality assurance for written materials and supporting documentation
  • Support the coordination of communications products in collaboration with communications teams, as required

Digital Work Practices

• • Utilize Microsoft Office tools (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) to support mission planning and coordination
  • Use approved digital tools to improve efficiency in planning, scheduling, and document preparation
  • Identify opportunities to improve workflows and administrative processes through digital solutions
  • Apply sound judgment to support the responsible and secure use of digital tools

What you’ll bring to the role:

• Strong organizational and coordination skills, with the ability to manage multiple priorities and timelines.
• Strong relationship-building skills to support collaboration across internal and external stakeholders.
• Strong written and verbal communication skills, with the ability to prepare clear and accurate materials.
• Sound judgment and problem-solving skills, with the ability to anticipate issues and respond effectively to changing priorities.
• Critical thinking and attention to detail, ensuring high-quality deliverables.
• Ability to work independently and collaboratively in a fast-paced, high-volume environment.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Some of the competencies critical for this position are:

• Agility: Proactively incorporates change into processes. Creates opportunities for improvement. Is aware of and adapts to changing priorities. Remains objective under pressure and supports others to manage their emotions. Proactively explains impact of change on roles and integrates change in existing work. Readily adapts plans and practices
• Drive for Results: Knowing what outcomes are important and maximizing resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other and external stakeholders.
• Build Collaborative Environments: Collaborates across functional areas and proactively addresses conflict. Encourages broad thinking on projects and works to eliminate barriers to progress. Facilitates communication and collaboration. Anticipates and reduces conflict at the outset. Credits others and gets talent recognized. Promotes collaboration and commitment.
• Systems Thinking: Considers inter-relationships and emerging trends to attain goals. Seeks insight on implications of different options. Analyzes long-term outcomes, focus on goals and values. Identifies unintended consequences.
• Creative Problem Solving: Engages the community and resources at hand to address issues. Engages perspective to seek root causes. Finds ways to improve complex systems. Employs resources from other areas to solve problems. Engages others and encourages debate and idea generation to solve problems while addressing risks.

Qualifications

Requirements:

• University graduation in Business Administration, Public Administration, Communications, or a related field.
• A minimum of four (4) years of related experience.
• Experience supporting stakeholder engagement, intergovernmental or international relations, or related operational files.
• Experience managing domestic and international travel logistics, including itineraries, accommodations, approvals, and related operational requirements.
• Project management experience, including the ability to manage multiple priorities, track deliverables, and meet tight deadlines in a fast-paced environment.
• A cover letter is required outlining how your skills and experience align with the responsibilities of the role. The cover letter will be used to assess written communication skills.
• Experience developing contingency plans and responding to changing operational requirements for executive-level events, missions, or engagements.
• Experience coordinating complex, high-profile events, ministerial engagements, or executive-level missions involving multiple stakeholders and sensitive logistical requirements.
• Experience liaising with embassies, consulates, government representatives, or external partners is an asset.
• Knowledge of Alberta government priorities and the ministry context is an asset.
• Strong attention to detail and problem-solving skills, with the ability to identify issues, assess risks, and develop practical solutions.
• Experience supporting the planning and execution of domestic and international missions, including logistics coordination, briefing material preparation, and post-engagement reporting.

Equivalencies:  Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education

Assets:

• Proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience conducting research, analyzing issues, and preparing evidence-based recommendations.
• Proficiency in maintaining accurate records, documentation, and tracking systems using SharePoint or similar information management platforms.
• Experience using approved digital tools to improve efficiency and workflow outcomes.
• Experience preparing briefing materials, correspondence, or presentations for senior leaders.
• Strong written and verbal communication skills.
• Experience building effective relationships with senior leaders, government partners, and external stakeholders.

Minimum recruitment standards outline the minimum education and experience required for appointments to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Term of Employment: Permanent, Full-time position

Hours of Work: 7.25 hours daily / 36.25 weekly – Monday to Friday

Location: Edmonton

A written assessment may be required as part of the interview process.

Final candidates will be required to undergo an enhanced security screening.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Applicants are advised to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Additional Information:

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time, or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.