Logistics Coordinator Job at Galaxy HR in Etobicoke
Galaxy HRJOB DESCRIPTION
Job Description
Job description:
We are looking for a Logistics Coordinator to join our client's manufacturing team.
This is a hands-on position that combines logistics coordination, shipping and receiving, spare parts administration, customs documentation, customer service and general logistics support.
The successful candidate will be organized, detail-oriented, reliable and comf
...
ortable working in a fast-paced environment where priorities can change throughout the day.
Temp Agency to Perm with company
Key Responsibilities
Logistics & Transportation
• Coordinate domestic and international shipments and deliveries.
• Arrange freight, couriers and transportation as required.
• Prepare shipping documentation, labels, packing slips and related paperwork.
• Track shipments and follow up with carriers regarding delivery status, delays or issues.
• Coordinate with customers, suppliers, carriers and internal departments to ensure shipments are completed accurately and on time.
• Assist with freight quotes, scheduling and shipment coordination.
• Maintain accurate logistics records and documentation.
Customs & Import/Export Documentation
• Prepare and process customs and shipping documentation for domestic, U.S. and international shipments.
• Work with customs brokers and freight carriers as required.
• Ensure commercial invoices, packing lists, certificates and other required documents are complete and accurate.
• Assist with import/export compliance and resolve documentation issues when necessary.
Spare Parts & Inventory Support
• Coordinate spare parts orders, shipments and deliveries.
• Process parts requests and ensure orders are picked, packed and shipped accurately.
• Communicate with customers regarding parts availability, order status and delivery information.
• Maintain accurate records of parts shipments and related documentation.
• Coordinate with internal teams regarding parts requirements and availability.
• Assist with inventory and stock-related administrative duties as required.
Shipping & Receiving
• Assist with day-to-day shipping and receiving activities.
• Verify incoming and outgoing shipments against purchase orders, packing slips and other documentation.
• Help ensure products, equipment and spare parts are properly identified, documented and routed.
• Investigate discrepancies, shortages or damaged shipments and communicate issues to the appropriate department.
• Maintain an organized shipping and receiving area and ensure paperwork is properly completed.
Customer Service
• Respond to customer inquiries regarding shipments, spare parts, order status and delivery schedules.
• Provide professional and timely communication by phone and email.
• Coordinate with customers to resolve shipping, delivery and parts-related issues.
• Build positive working relationships with customers, suppliers, carriers and internal departments.
Logistics Administration
• Enter and maintain accurate information in company systems and spreadsheets.
• Maintain organized files for shipments, customs documents, purchase orders and related records.
• Prepare reports and shipping documentation as required.
• Assist with general administrative duties related to logistics, purchasing, parts and operations.
• Support other departments with logistics-related tasks as required.
Qualifications & Skills
• 2+ years of experience in logistics, shipping/receiving, transportation coordination, parts administration or a similar role.
• Experience with customs documentation and freight coordination is an asset.
• Experience working with spare parts or industrial/equipment products is an asset.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Customer-service oriented with a professional and helpful approach.
• Comfortable communicating with freight carriers, customs brokers, suppliers and customers.
• Proficient with Microsoft Office