LOGISTICS COORDINATOR

Description: JOB SUMMARY The Logistics Coordinator coordinates inbound freight, branch-to-branch transfers, outbound shipments, customer deliveries, vendor pickups, and related transportation activities involving Milford inventory, equipment, materials, and assets. This position manages the movement of goods between suppliers, Milford locations, customers, carriers, and other authorized destinations while maintaining accurate documentation, timely communication, cost control, and service reliability. The Logistics Coordinator independently arranges freight, selects approved carriers, negotiates rates, issues authorized purchase orders, approves freight invoices within delegated authority, coordinates freight claims, creates and processes inventory transfers, receives transferred inventory, monitors shipments, and reports logistics performance. This position exercises independent judgment within management guidelines and established company controls. ESSENTIAL FUNCTIONS Logistics Operations and Transportation Coordination Coordinate inbound freight, branch-to-branch transfers, outbound shipments, customer deliveries, vendor pickups, and other authorized movement of inventory, equipment, and assets. Independently arrange transportation using approved carriers, vendors, internal resources, and authorized logistics providers. Select carriers and transportation methods based on service requirements, safety, availability, delivery commitments, pricing, equipment needs, routes, and company guidelines. Negotiate freight rates, accessorial charges, and service terms within delegated authority and approved company parameters. Create freight-related purchase orders and maintain supporting documentation. Review, approve, and process freight invoices within delegated authority after verifying rates, shipment information, supporting documents, additional charges, and service completion. Monitor shipment status, estimated arrivals, delays, missed pickups, service failures, and delivery commitments. Communicate delays, shortages, damage, rejected shipments, routing changes, and other service issues to affected customers, branches, departments, and managers. Maintain current carrier directories, rate information, contact lists, service-area information, and applicable agreement requirements. Coordinate emergency, expedited, oversized, specialized, and high-priority transportation needs when authorized. Transportation Compliance and Documentation Ensure shipping, receiving, transfer, carrier, and delivery documentation is complete, accurate, timely, and retained according to company requirements. Obtain and verify bills of lading, signed delivery receipts, proof of delivery, truck tallies, packing lists, transfer documents, freight confirmations, invoices, and other required records. Confirm transportation providers meet applicable company, customer, insurance, safety, contractual, and documentation requirements before use. Monitor compliance with approved-carrier requirements, master service agreements, routing guidance, and assigned transportation controls. Report suspected regulatory, safety, insurance, carrier-qualification, contractual, or documentation concerns to management before shipment proceeds when appropriate. Maintain records supporting audits, invoice processing, claims, performance reporting, and customer inquiries. Protect confidential carrier pricing, customer information, shipment data, vendor terms, and other sensitive business information. Support carrier-performance evaluations, audits, incident reviews, and process improvements. Logistics and Inventory Coordination Create purchase orders and inventory transfer orders in Microsoft Dynamics 365 Business Central or another approved company ERP system. Enter and process branch-to-branch transfers accurately and promptly. Receive transferred inventory and verify quantities, locations, item numbers, supporting documents, and transaction status. Coordinate inventory movement bet…

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