Logistics Coordinator

Overview Logistics Coordinator – Exhibits & Tradeshow Operations Company: ExhibitSense Location: Massachusetts Department: Logistics Reports To: Operations Manager Position Summary ExhibitSense is seeking a highly organized and detail-oriented Logistics Coordinator to manage all aspects of domestic and international exhibit and event shipments. This position is responsible for coordinating transportation, tracking inbound and outbound freight, preparing shipping documentation, and ensuring exhibits and materials arrive on time and in excellent condition for tradeshow and event installations. The ideal candidate thrives in a fast-paced environment, communicates effectively with vendors and internal teams, and can manage multiple deadlines simultaneously while maintaining exceptional accuracy. Key Responsibilities Shipment & Freight Coordination Coordinate all inbound and outbound exhibit shipments for tradeshows, events, and client installations Schedule freight pickups and deliveries with approved carriers and logistics vendors Obtain freight quotes and compare transportation options for cost efficiency and timing Track all shipments and proactively resolve delays, damages, or delivery issues Manage LTL, dedicated, expedited, small parcel, and international shipments Coordinate advanced warehouse deliveries, direct-to-show shipments, and return freight Tradeshow & Event Logistics Review exhibitor kits and shipping deadlines for all events Prepare bills of lading, shipping labels, customs documentation, and material handling paperwork Coordinate move-in and move-out schedules with show management and labor teams Ensure proper routing, labeling, and packing of exhibit properties Maintain detailed shipment schedules and event logistics calendars Warehouse & Inventory Coordination Work closely with warehouse staff regarding packing, staging, crate preparation, and inventory management Verify exhibit components and marketing materials prior to shipment Maintain accurate records of exhibit assets, storage locations, and shipment histories Coordinate return shipments and post-show inventory reconciliation Communication & Project Support Serve as primary logistics contact for internal project managers, account teams, vendors, and carriers Provide shipment updates and status reports to internal teams and clients Support project managers with scheduling, documentation, and event readiness Maintain organized electronic and physical logistics files Problem Solving & Compliance Quickly address freight claims, damages, shortages, and delivery discrepancies Ensure compliance with carrier requirements, shipping regulations, and safety procedures Assist with process improvements to increase shipping efficiency and reduce costs Qualifications 2–5 years of logistics, transportation, tradeshow, warehouse, or exhibit industry experience preferred Experience coordinating freight shipments and transportation vendors Strong organizational and multitasking abilities Excellent communication and customer service skills Ability to work under tight deadlines and changing priorities Proficiency in Microsoft Office, especially Excel and Outlook Experience with shipping software, inventory systems, or ERP platforms is a plus Knowledge of tradeshow operations and exhibit logistics preferred Familiarity with international shipping and customs documentation is a plus Preferred Skills Strong attention to detail and follow-through Ability to prioritize multiple projects simultaneously Problem-solving mindset with urgency and accountability Team-oriented attitude with the ability to work cross-functionally Comfortable in a fast-paced production and event environment Physical Requirements Ability to occasionally lift up to 25 pounds Ability to work in warehouse and tradeshow environments as needed Occasional travel or after-hours availability during peak event periods may be required What We Offer Competitive salary based on experience Vacation and holi…

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