Logistics Coordinator

Position: Logistics Coordinator

Location: Vaudreuil-Dorion, Quebec

Workplace Flexibility: We require a presence in office of minimum 2 days

Status: Permanent, full-time (1) – Replacement due to departure

We are excited to announce an opening for a Logistics Coordinator to join our team in Vaudreuil-Dorion, Quebec. In this position, you will be part of a dedicated team that is passionate about mentoring and coaching you to enhance your logistics skills.

As a Logistics Coordinator reporting to the Logistics Supervisor in Vaudreuil, you will be a proactive and detail-oriented team member who supports our logistics operations in a fast-paced environment. We are looking for a candidate with excellent communication skills, strong computer proficiency, and the ability to make quick, informed decisions. You will work collaboratively in a dynamic team setting to meet the needs of both clients and internal stakeholders.

At Quadra, we put people first so that together, we can reimagine the possibilities.

Quadra Chemicals stands as one of North America's prominent distributors of chemicals and ingredients. With a strong presence spanning facilities throughout Canada and select markets in the United States, we are a growing company dedicated to the long-term well-being of our employees. At Quadra, a Great Place to Work® certified organization, we foster a culture of excellence and seek individuals who share our unwavering commitment. Join our team of passionate professionals who are deeply invested in our business and poised for success.

What would be your main responsibilities as a Logistics Coordinator?

• Coordinate and manage international import shipments (primarily ocean freight) from origin to destination, including booking freight with carriers and freight forwarders and monitoring shipment progress.
• Apply and manage Incoterms (EXW, FOB, CIF, DDP, etc.) to ensure correct responsibilities for freight, insurance, documentation, and delivery are followed with suppliers and logistics partners.
• Collaborate with carriers, freight forwarders, customs brokers, and internal stakeholders to ensure efficient, compliant, and cost-effective movement of goods.
• Monitor shipment milestones and proactively manage exceptions such as delays, port congestion, documentation discrepancies, or routing changes.
• Maintain accurate shipment tracking records, generate exception reports, and update ERP systems and internal teams on shipment status.
• Coordinate import documentation including commercial invoices, packing lists, bills of lading, and arrival notices to support timely customs clearance and delivery.
• Track international shipments across multiple modes including marine containers, intermodal, trucking, and airfreight to ensure seamless transit from origin to final destination.
• Monitor demurrage, detention, and storage timelines to minimize additional charges and optimize container movement.
• Manage freight claims for damaged or lost shipments and ensure timely resolution with carriers or logistics partners.
• Ensure accurate data entry and documentation in logistics systems including Microsoft Office Suite, Salesforce, JD Edwards E1, Oracle Transportation Management System, and Microsoft Teams.
• Maintain compliance with EH&S, trade regulations, and company quality standards.

What are the requirements needed to have success in this position?

• Must have a College diploma or University certificate in transportation management, supply chain management or operations management would be considered an asset. 
• Minimum 3 years in a supply chain or logistics role.
• Marine freight and ground transport experience would be considered an asset.
• Exemplary organizational skills, meticulous attention to detail, ensuring precision in inventory management, shipping documentation and other related tasks.
• Excellent communication skills for coordinating with internal and external partners.
• Proficient with various computer applications and software, with strong ability to adapt to new technologies quickly.
• Excellent time management, proven ability to prioritize and to manage multiple tasks and projects at once.
• Self-driven with the capability to work autonomously and demonstrate proactive initiative.
• DG certification or awareness would be an asset.

At Quadra, we offer not only an engaging culture, a collaborative, family-oriented and supportive environment, but also plenty of autonomy and flexibility. We also offer you the opportunity to be part of a professional, fun, innovative and committed team in a growing, people-oriented, Great Place to Work® certified organization. In addition to being Great Place to Work® certified, Quadra has been recognized as one of the Best Managed Companies for over 20 years! You will work with dynamic colleagues who are eager to share their knowledge with you.

Some of the benefits of choosing Quadra:

• Permanent, full-time position: Join us for a stable and long-term career.
• Competitive compensation and performance incentives: Your work and results are rewarded with an attractive salary and bonuses.
• Personalized training: Tailored support to foster your development and career progression.
• Comprehensive benefits package: Medical and dental coverage, health spending account, Employee Assistance Program (EAP), and access to telemedicine services.
• Generous time off: Flexible personal days, sick days, and vacation to help you recharge.
• Wellness programs: Initiatives focused on physical and mental well-being, supported by recognized experts.
• Employer-matched retirement plan: Plan for your future with our retirement savings program.
• Private, family-owned company: Grow within a solid organization with strong values and established infrastructure.
• Recognized and award-winning company: Work for a certified Great Place to Work® and Best Managed Company.
• Inclusive culture: Caring, quick on our feet, and having fun are core values.
• Career opportunities: Develop within a fast-paced, growing, and stimulating organization.
• Social activities and community involvement: Participate in events, volunteer programs, and more.
• Recognition and referral programs: Earn financial rewards through employee recognition and referral initiatives (years of service, merit, etc.).
• And much more!

Compensation Information: The estimated annual base salary for this position ranges between $61,200.00 and $91,800.00. Please note that this salary range is provided for informational purposes only. Individual total compensation may vary based on factors such as job-related knowledge, skills, education, and experience.

Base salary is only one component of our total compensation package. This position is also eligible for a generous incentive program and comprehensive benefits. Quadra’s salary ranges are market-based and determined by role and level. The final base salary will be aligned with the selected candidate’s qualifications, skills, and work location.

At Quadra, we are committed to offering a competitive and motivating compensation package that recognizes your expertise and supports your professional growth.

In accordance with the Charter of the French Language, knowledge of English is required for this position, as the role involves regular communication with partners, clients, and/or documents located outside of Quebec.

#LI-Hybrid

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Quadra supports and values diversity and offer equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status and gender identity. Quadra also welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We recognize that some people do not identify themselves as either male or female. Therefore, whenever possible, we have opted for a gender-neutral wording in a non-discriminatory spirit.

Please note that Quadra recruiters only use official @quadragroup.com email addresses. We never request fees or sensitive personal information during recruitment. Be cautious if you receive messages from domains that look similar to Quadra Group but are not official. If in doubt, please contact us directly via our Careers page.