Logistics Coordinator

PS Wholesale Floors is seeking an organized, detail-oriented Purchasing & Logistics Coordinator to support our purchasing, international shipping, and inventory operations.

This position coordinates purchase orders, tracks shipments, maintains accurate inventory records, and communicates with vendors, freight carriers, warehouses, and internal departments. The ideal candidate is dependable, proactive, and able to manage multiple priorities while ensuring accuracy and timely follow-through.

This role follows established procedures, with opportunities for increased responsibility as experience develops.

Key Responsibilities

Purchasing & Vendor Coordination

• Prepare, submit, and track purchase orders, verifying pricing, quantities, order confirmations, and shipping details.

• Communicate with vendors regarding order status, documentation, and discrepancies.

• Coordinate purchasing documentation and invoice processing with Accounting.

Shipping & Logistics

• Track international container shipments, monitor arrival dates, and maintain accurate shipping reports.

• Coordinate with freight forwarders, carriers, and warehouses to ensure timely deliveries and transfers.

• Collect, verify, and organize shipping and customs documentation.

• Maintain shipment records and follow up on delays or discrepancies.

Inventory & Accounting

• Accurately receive inventory and maintain purchasing and shipment information in RFMS.

• Reconcile outside warehouse inventory records and investigate discrepancies.

• Coordinate warehouse transfers, verify product costs, and maintain accurate inventory transactions.

• Enter freight and container-related invoices and coordinate payment scheduling with Accounting.

Claims & General Coordination

• Assist with product/freight claims, including documentation, inspections, and follow-up.

• Communicate with internal teams and outside partners to resolve issues.

• Coordinate daily priorities and maintain accurate, organized records.

• Perform other related duties as assigned.

Qualifications

Required:

• High school diploma or equivalent.

• 1–2 years of experience in purchasing, logistics, inventory management, or a related field.

• Strong organizational skills, attention to detail, and ability to manage multiple priorities.

• Proficiency in Microsoft Excel, Outlook, and general business software.

• Effective communication, problem-solving, and follow-through skills.

• Ability to work independently on assigned tasks while following established procedures.

Preferred:

• Familiarity with international shipping, freight coordination, or import documentation.

• Experience with RFMS or similar inventory management software.

• Experience in wholesale distribution or building materials.