Logistics Clerk

Hardt is a food-service equipment manufacturer located in the west-end of Montreal. This long-established, privately-owned organization has been consistently profitable and is planning for future growth. At Hardt, how we work matters just as much as what we achieve. Our culture is built around five core values: Ownership, Respect, Teamwork, Customer Partnership, and Agility. They shape how we collaborate, solve problems, support our customers, and hold ourselves accountable every day. Together, they reflect what we mean by “It’s from the Hardt”. Hardt provides solutions to the supermarket and warehouse club industry and is the exclusive supplier of rotisseries and heated display cases to over 90% of the warehouse clubs in the US. The Company is actively customer-driven as indicated by its mission to provide “Responsive, Reliable Solutions.” Hardt is presently seeking a: Logistics Clerk (6-month Full-Time Temporary Contract) ROLE The Logistics Clerk provides day-to-day administrative support for inbound and outbound shipments. The role prepares shipping documents, books routine pickups, tracks deliveries, updates shipment information in the ERP system, and supports the Supply Chain team with general logistics administration. Non-routine or complex issues are escalated to the Supply Chain Manager. KEY RESPONSIBILITIES & DELIVERABLES Process routine inbound and outbound shipments using approved carriers and courier platforms. Book pickups and deliveries and create shipping labels. Prepare standard shipping documents, including Bills of Lading, Commercial Invoices, Packing Lists, and return labels. Enter and maintain accurate shipment information in the ERP system and tracking tools. Track shipments and provide status updates to internal teams. Support routine cross-border and customs documentation using established processes and broker instructions. Maintain organized shipment records and supporting documents. Respond to routine shipping inquiries from internal teams, suppliers, carriers, and customers. Support small-parts, replacement-parts, and return shipments as required. Escalate delays, damaged shipments, customs holds, documentation issues, or other exceptions. Provide general administrative support to the Supply Chain team, including data entry, filing, document preparation, and follow-up. Follow all Health & Safety procedures, PPE requirements, and mandatory training requirements. REPORTING STRUCTURE Reports to: Supply Chain Manager Direct Reports: N/A EDUCATION, LICENSES, CERTIFICATIONS High school diploma or equivalent required; post-secondary studies in logistics, supply chain, transportation, or administration considered an asset. QUALIFICATION AND EXPERIENCE 1. Experience: 1–2 years of experience in logistics, shipping, transportation, customer service, or administrative support is preferred. 2. Languages: Good written and verbal communication skills in French and English for communication with customers, carriers, brokers, couriers, and suppliers outside Quebec. 3. Skills & Competencies: Strong attention to detail and organizational skills. Ability to follow established procedures and manage multiple routine priorities. Comfortable using Microsoft 365; ERP experience is an asset (Epicor preferred). Basic knowledge of shipping documents and carrier processes is an asset. Reliable follow-through and a service-oriented approach. MENTAL AND PHYSICAL REQUIREMENTS Strength Guidelines: Primarily sedentary work with occasional handling of office materials (e.g., laptop, files, small packages). Motion Parameters: Work requires prolonged use of a computer workstation. Employees are expected to follow ergonomic practices. Vision and Hearing Requirements: Close vision for computer use and reading; hearing acuity to participate in meetings, negotiations and virtual calls. Personal Protective Equipment (PPE): CSA-approved safety shoes are mandatory when accessing production or warehouse areas.…

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