Logistics and Inventory Coordinator

Job Summary: The Warehouse Manager / Logistics Coordinator is responsible for overseeing the daily logistics operations, ensuring the timely shipment and return of supplies, managing inventory, continual process improvement and coordinating with Team Leads (TLs), Account Managers and Staffing Coordinator to maintain operational efficiency. This role includes tracking shipments, managing onsite and home test kit (HTK) supplies, coordinating with vendors for supply pricing, and maintaining quality assurance of all supplies. The candidate must be able to handle physical tasks and transportation responsibilities, including picking up specimens from local accounts and transporting materials to shipping locations. Key Responsibilities: Shipping & Logistics Coordination: Ship supplies, error free, timely and cost effectively, to designated Client and/or Team Lead (TL) locations for events or operations. Record tracking numbers in the Event Management System (EMS). Ensure supply shipments are received by TL and troubleshoot when supplies are not received in a timely manner. Print and include return shipping labels for standard and priority overnight return shipments; provide instructions on which labels to use. Document the closest FedEx or USPS location for each shipment and communicate this to the Event Coordinator. Track all outgoing shipments to ensure successful delivery and notify the Account Manager and Event Coordinator of any delays or issues. Transport totes (weighing up to 50 lbs) to FedEx or USPS locations for shipping. Drive to error free, cost and overall productivity enhancements through 360 degree continual process improvement 2. Supply & Inventory Management: Manage inventory levels In the warehouse: including ordering, receiving, and reconciling supplies for Onsite Biometric events, Home Test Kits (HTK), and other operational needs. With the TLs: including individual supply reconciliation, fulfillment and management . Process Onsite & HTK orders received, ensuring all home test kits are correctly packaged, processed, and shipped out in a timely manner. Monitor and track specimen returns to the lab and/or reference lab, ensuring timely and accurate handling. Coordinate with Operations Manager and Staffing Coordinator to reconcile returned supplies after events, tracking what is returned vs. what is kept by staff. Pick up specimens from local accounts daily and ensure timely transport for processing. 3. Buyup Needs & Extra Supplies: Track additional supply needs for specific Buy-Up events, such as extra tubes, Tasso devices, ADX cards, mailing materials, and other specialized items. Ensure extra supplies are appropriately documented and delivered where necessary. 4. Vendor & Pricing Negotiation: Investigate and negotiate pricing with vendors for supplies, ensuring the best deals while maintaining quality standards. Build relationships with suppliers to secure cost-effective options for future supply orders. 5. Quality Assurance: Perform quality checks on all supplies upon receipt to ensure they are in working order and meet operational standards. Manage Point-of-Care Testing (PTS) supplies, ensuring proper usage vs. the number of strips or supplies sent. 6. Tracking & Documentation: Maintain detailed records of all shipments, orders, and supply usage, ensuring transparency and accountability. Maintain detailed records of all shipment costs for the Accounting Department. Record and manage all inventory by category, including shipping and receiving logs. Monitor supply levels to anticipate future needs and prevent shortages. 7. Communication & Coordination: Collaborate closely with Staffing Coordinator, Event Coordinator, and other departments to ensure efficient flow of information regarding shipments, returns, and supply needs. Ensure timely and clear communication with all team members regarding any supply or logistics concerns. Position requires availability for calls and texts outside of normal business hours. A com…

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