Logistics Administrator
The Logistics Administrator is responsible for coordinating, tracking, and supporting the daily logistics operations of civil site construction projects. This role ensures that equipment, materials, drivers, permits, and fleet resources are properly scheduled, documented, and maintained to support safe, efficient, and uninterrupted field operations. The Logistics Administrator acts as a central point of coordination between project teams, drivers, vendors, and internal departments, helping keep projects moving on schedule and in compliance.
Key Responsibilities
Logistics Coordination & Scheduling
Schedule drivers for site deliveries, customer deliveries, transport moves, and backhauls.
Coordinate heavy haul transport, including overweight and blanket permits.
Schedule wreckers for truck breakdowns and assist with recovery logistics.
Track and distribute daily transport and tonnage/load communications.
Update crusher downtime and logistics data for internal reporting and bonus tracking.
Setup and monitor all subcontract trucking purchase orders and material orders
Fleet & Asset Management
Maintain and update driver lists and asset tracking systems.
Manage fleet tracking tools, including GPS systems and asset trackers.
Oversee daily truck inspection forms and ensure timely review and compliance.
Maintain truck maintenance books and service records.
Collaborates closely with the Shop Foreman to ensure timely movement of materials, equipment, and resources
Coordinate preventive maintenance invoicing and follow-ups with vendors.
Permits, Compliance & Documentation
Obtain and manage overweight, heavy haul, and air permits as required.
Assist with accident documentation and internal reporting.
Provide Notices to Owner (NTOs) for vendors when required.
Monitor scale issues and coordinate resolutions with operations teams.
Ensure logistics activities align with company safety policies and regulatory requirements.
Procurement & Vendor Coordination
Order sitework supplies such as silt fence, rebar, expansion joints, and related materials.
Coordinate fuel ordering for sitework projects and yard operations.
Request and track mix designs from concrete and other material vendors.
Review and price-check concrete and other material invoices for accuracy in a timely manner.
Approve rental invoices and coordinate with vendors on discrepancies.
Communication & Administrative Support
Monitor logistics-related voicemails and route communications to appropriate teams.
Support field and office staff with logistics-related questions and documentation.
Assist with troubleshooting fleet, GPS, camera, and communications systems.
Maintain organized records for logistics, fleet, and vendor interactions.
Qualifications
Education:
High school diploma or equivalent required
Associate degree or relevant coursework in logistics, construction management, or business preferred
Experience:
Technical Skills:
Familiarity with fleet tracking systems, GPS platforms, and asset management tools
Strong working knowledge of permits, trucking logistics, and construction material flow
Proficiency with spreadsheets, internal tracking sheets, and digital forms
Other Skills:
Strong organizational and multitasking abilities
Clear and professional communication skills
High attention to detail and follow-through
Ability to work effectively with field crews, drivers, vendors, and management
Competencies
Strong coordination and time-management skills
Ability to manage multiple moving parts in a fast-paced environment
Proactive problem-solving and decision-making
Dependability and accountability in daily operations
Commitment to safety, accuracy, and operational efficiency
Typical Work Environment
Primarily office-based with frequent coordination with field operations
Fast-paced, deadline-driven construction environment
High level of daily interaction with drivers, project teams, vendors, and management