Logistics Administrator

Job Summary We are seeking an organized and detail-oriented Logistics Administrator to oversee day-to-day administrative operations within our supply chain. In this role, you will manage shipping schedules, generate shipping documentation, track orders to ensure on-time delivery, and serve as the primary liaison between carriers, suppliers, warehouse staff, and internal teams. The ideal candidate brings strong data entry capabilities, proficiency in ERP systems, and exceptional communication skills to maintain efficient, cost-effective logistics workflows. Key Responsibilities Order Management & Tracking Shipment Planning: Schedule and plan inbound/outbound freight shipments (Dry Van, Refrigerated, LTL, FTL) based on inventory availability and delivery windows. Status Updates: Communicate daily order updates and freight tracking information to internal stakeholders, customer service, and external partners. Documentation & Compliance Shipping Paperwork: Generate and verify essential shipping documentation, including Bills of Lading (BOL), purchase orders (PO), and packing lists. Freight Billing & Audit: Review, audit, and process freight bills and carrier invoices against agreed-upon contract rates. Claims Handling: Process and track freight claims for lost, delayed, or damaged shipments. Vendor & Warehouse Coordination Carrier Liaison: Communicate with freight forwarders, dispatchers, and third-party logistics (3PL) providers to coordinate pickup/delivery appointments and negotiate competitive spot rates. Inventory Control Support: Update ERP and warehouse management software (WMS) to reflect inventory movements, stock levels, and bin locations. Cross-Functional Collaboration: Partner with sales, procurement, and warehouse teams to align daily dispatch schedules with customer demands. Qualifications & Skills Requirements Education: Associate’s or Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related field (or equivalent work experience). Experience: 1–3 years of hands-on experience in logistics administration, shipping/receiving, or supply chain support. Technical Skills: Experience with Enterprise Resource Planning (ERP) tools (Microsoft D365 preferred). Advanced proficiency in Microsoft Office (specifically Excel for data logging, VLOOKUPs, pivot tables, etc.). Core Competencies: Data Accuracy: High attention to detail for handling purchase orders, tracking IDs, and inventory records. Problem-Solving: Capability to manage delivery exceptions, route changes, or carrier delays under tight timelines. Communication: Clear written and verbal communication for coordinating with supply chain partners. Pay: $25.00 - $28.00 per hour Expected hours: 40.0 per week Benefits: 401(k) Dental insurance Employee assistance program Health insurance Vision insurance Work Location: In person

View the full posting and apply