Logistics & Administrative Coordinator

Job Overview We are seeking a dynamic and detail-oriented Logistics & Administrative Coordinator to join our team. In this vital role, you will oversee daily logistics coordination, support administrative and accounting functions, and ensure smooth office and delivery operations. This position plays a key role in managing dispatch activities, customer accounts, payment processing, and internal reporting while supporting both the operations and sales teams. The ideal candidate is highly organized, proactive, and capable of handling multiple responsibilities in a fast-paced environment. This role offers an opportunity to contribute directly to operational efficiency and overall business performance. Responsibilities Coordinate daily delivery routes and dispatch operations to ensure timely and efficient customer deliveries Prepare, organize, and distribute route sheets, load sheets, picking sheets, and driver documentation Communicate daily schedules, truck assignments, and reporting times to drivers Process and reconcile customer payments, including checks, cash, credit cards, and transfers Utilize QuickBooks Enterprise to apply payments, verify account balances, and maintain accurate financial records Prepare and distribute daily payment reports and support accounting with accurate financial data Communicate with customers regarding outstanding balances, invoices, and account statements Assist with order entry, order modifications, and pricing updates in coordination with the sales team Create and maintain customer accounts, ensuring accurate tax documentation and records Coordinate vendor payments and maintain relationships with key suppliers and service providers Maintain internal tracking systems, including Excel files for company vehicles, service schedules, and operational records Assist with inventory reporting and tracking of operational materials Purchase office, warehouse, and operational supplies as needed Generate operational documentation such as agreements and labeling requirements Ensure all driver-returned payments are collected and deposited promptly Support general office operations, including answering phones and assisting customers as needed Requirements Proven experience in logistics coordination, dispatching, office administration, or a related role Strong proficiency in Microsoft Excel and experience with QuickBooks Enterprise Experience handling payments, reconciliation, and basic accounting support functions Bilingual required (English and Spanish) Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment Excellent communication and customer service skills High attention to detail and accuracy, especially with financial and operational data Ability to work independently and take initiative in problem-solving Experience in transportation, delivery operations, or fleet coordination is preferred Join us as a Logistics & Administrative Coordinator and become part of a team focused on operational efficiency and day-to-day execution. This role is ideal for someone who thrives in a hands-on environment and can manage both logistics and administrative responsibilities with precision Pay: $18.00 - $25.00 per hour Benefits: Paid time off Education: High school or equivalent (Required) Language: English (Required) Spanish (Required) Work Location: In person

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