Logistics Accounting & Admin Supervisor
ConfidentialPosition Summary The Logistics Accounting & Admin Supervisor oversees the daily execution of financial workflows and company administrative operations. This role is responsible for ensuring the integrity of financial data, optimizing cash flow, managing vendor payments, and leading administrative protocols. The ideal candidate will possess a blend of strong technical accounting skills and leadership capabilities, with proven experience managing multi-vendors charge audits, enforcing corporate workflows, and driving bilingual cross-departmental coordination. Essential Duties & Responsibilities 1. Financial Control & Logistics Accounting Workflow Oversight: Supervise daily Accounts Payable (AP) and Accounts Receivable (AR) operations to ensure data integrity, accurate GL coding, and timely period closings. Surcharge Tracking: Analyze and audit variable operational expenses, specifically identifying incorrect accessorial charges, and billing discrepancies. Credit & Collections Management: Overlook customer invoicing cycles and establish structured collection protocols to mitigate bad debt exposure and optimize working capital. Banking & Reconciliation Controls: Review and approve bank and credit card statement reconciliations, ensuring split transactions and partial payments are properly resolved. Reporting & Reporting Metrics: Prepare and present month-end/year-end financial reconciliations, cash flow summaries, and operational expense metrics to senior management. Audit & Tax Readiness: Standardize accounting filing systems to maintain audit-ready digital records; serve as the primary point of contact for external auditors and tax preparers. 2. Corporate Administration & Facility Operations Vendor & Agreement Management: Oversee corporate service contracts, maintenance agreements, and third-party staffing agency relationships, ensuring compliance with negotiated terms. Supply Chain Procurement Control: Establish inventory thresholds and approval workflows for office and warehouse operational supplies to minimize wasteful spending. Policy & Security Compliance: Implement and enforce administrative policies, including building security protocols (e.g., facility door access and employee ID badge compliance) and workplace shift schedules. Special Projects: Drive process improvement initiatives, system migrations (e.g., accounting software or system updates), and other operational tasks as assigned by executive leadership. Qualifications & Skills Education & Experience Required: Bachelor’s degree in accounting, Finance, Business Administration, or a closely related field. Experience: 4+ years of professional accounting and administrative experience, with at least 1–2 years in a supervisory, team lead, or senior-level capacity. Industry Domain: Solid experience working within a logistics, 3PL, transportation, or warehouse distribution network is required. Technical Skills & Tools Financial Systems: Advanced proficiency with mainstream accounting ecosystems (e.g., QuickBooks Enterprise/Online). Data Analysis: Strong proficiency in Microsoft Excel, including advanced functions for cost analysis. Accounting Principles: Deep knowledge of general ledger structures, complex split-reconciliations, and financial risk mitigation controls. Leadership & Core Competencies Bilingual Fluency: Native-level fluency in English and Chinese (Mandarin) is required for effective technical and corporate communication across global stakeholders. Team Leadership: Proven ability to delegate effectively, establish standard operating procedures (SOPs), and mentor junior staff or administrative clerks. Pay: $28.00 - $32.00 per hour Expected hours: 40.0 per week Benefits: 401(k) 401(k) 4% Match 401(k) matching Dental insurance Health insurance Paid sick time Paid time off Vision insurance Work Location: In person