Logistically-Savvy Personal Assistant

An ultra-high-net-worth family with residences worldwide seeks a polished, growth-minded Personal Assistant to support global procurement and logistics. This junior hire will be mentored by two senior assistants while taking ownership of detailed purchasing, vendor, delivery, and data-management workflows. The ideal candidate enjoys interiors, fashion, art, or luxury goods but understands this is an execution role, not a design role. They will translate the principal's direction into timely results, communicate comfortably through WhatsApp, and remain polished, resourceful, and appropriately assertive. Responsibilities include, but are not limited to: Manage front-to-back procurement across the family's global residences Source requested items, confirm specifications and availability, secure approval, and purchase accurately Open and maintain trade accounts and negotiate favorable vendor terms Coordinate showrooms, samples, lead times, shipping, delivery, installation, and property details Maintain a master spreadsheet for purchases, approvals, vendors, deadlines, deliveries, and follow-ups Communicate promptly with the principal and team, primarily through WhatsApp and written updates Coordinate staff and property teams so items reach the correct residence, room, and recipient Resolve vendor delays and logistical issues from order through completion Use AI and other tools to improve data management, recurring workflows, and team visibility Support evolving hands-on PA projects; calendar and travel support are managed by other staff Requirements: Legally able to work within the United States One to five years of relevant assistant, procurement, operations, or luxury-service experience Exceptional logistics, organization, accuracy, follow-through, and comfort with high-volume details Strong spreadsheet and data-management skills, including practical use of AI tools Responsive written communicator fully comfortable managing work through WhatsApp Polished, discreet, and able to represent the principal appropriately with vendors and showrooms Confident negotiating, pushing back when needed, and maintaining thoughtful boundaries Interest in interiors, fashion, or art, with discipline to execute direction without imposing opinions Collaborative, low-ego, and eager to learn from senior assistants while assuming greater responsibility Ambitious and growth-minded, with the potential to develop into a broader role over time Comfort coordinating multiple residences, vendors, entities, timelines, and team members Schedule: Monday through Friday, 8:00 AM - 5:00 PM or 9:00 AM - 6:00 PM, with very limited after-hours messaging. Location(s): New York City, primarily the Upper East Side; hybrid initially and full-time onsite after the residence renovation Compensation: $90,000 - $110,000 gross per year, plus discretionary bonus and meaningful growth potential Benefits: Full medical, dental, and vision insurance; work laptop provided

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