Legal Operations Coordinator

Company Overview

At Mara Renewables Corporation (Mara), we exist to re-engineer nature’s pantry, reimagine human nutrition, and revitalize wellness and the environment. We believe there has never been a more critical need to evolve health ingredients for human nutrition and related industries using the power of science and nature to build a more sustainable and healthier world. 

Mara’s remarkable journey has transformed us from a research & development startup into a global leader within the algal omega-3 oil industry, encompassing pivotal sectors such as food, beverage, and infant nutrition. Our commitment to commercializing our unique patent-protected technologies, coupled with the expertise of our diverse and exceptionally talented team, has been the driving force behind our success. 

The Position

The Legal Operations Coordinator is a multifaceted role responsible for overseeing internal legal operational activities and managing relations with external legal and IP service providers. Operating in a fast-paced and demanding environment, this position plays a critical role in supporting corporate governance and enhancing legal processes and procedures.

Key Responsibilities

The main responsibilities of this position include:

Legal & Corporate Governance Support

• Prepare, edit, and format legal and management documents and reports with a high level of accuracy and professionalism.
• Prepare, review, and manage a variety of legal documents, including NDAs, agreements, contracts and general legal correspondence.
• Review and identify key terms and information within contracts, maintaining accurate and organized records.
• Prepare summaries of key contracts and agreements to support internal stakeholders and executive decision-making.
• Oversee corporate governance of Mara’s corporate structure, including maintaining corporate documents and minute books, preparing shareholder and director resolutions, and coordinating shareholder and director activities.

Legal Operations & Process Improvement

• Develop, implement, and maintain a contract tracking and management system to improve visibility, organization, and compliance.
• Support efforts to internalize legal work traditionally handled by external firms.
• Assist with patent and trademark processes, including coordination, research, and documentation.
• Organize, reorganize, and maintain an internal document management system to improve accessibility and compliance.
• Create and maintain structured reference tools and resources for efficient access to legal, corporate, and operational information.
• Ensure accuracy, consistency, and proper version control of corporate and legal documentation.

Required Skills and Experience

Must Have

• 10+ years experience in legal administration, paralegal work, or a similar role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent attention to detail, particularly in document preparation and review.
• Strong communication and interpersonal skills.
• Ability to work effectively in a high-paced, high-demand environment.
• Proficiency in managing confidential information with discretion.
• Experience with corporate records, document management systems, and administrative processes.
• Experience supporting corporate governance and legal processes.
• Prior experience working with multi-entity corporate structures.

Nice to Have

• Familiarity with intellectual property processes (patents and trademarks).
• Experience reducing reliance on external legal counsel by supporting internal legal work.

What We Offer

Mara is proud to offer a competitive salary and benefits package, including but not limited to: 

• Comprehensive medical, dental, and vision plan

• Employee & Family Assistance Program

• RRSP matching program

• Health care spending account

• Physical Wellness Reimbursement Plan

At Mara we value diversity, equity, and inclusion. We strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the LGBTQ+ community. Mara supports candidates and employees with access and accommodation needs.