Legal Operations & Contract Administrator

Tectonic is seeking a full-time Legal Operations & Contract Administrator to support the General Counsel in the administration, review, coordination, negotiation support, execution, and management of contracts and legal documentation across the organization. This position serves as a key resource for contract lifecycle management, legal operations, compliance coordination, and business support activities. The role works closely with Legal, Accounting, Human Resources, Project Management, Business Development, Operations, and Executive Leadership to facilitate efficient contract administration and organizational processes. The ideal candidate has experience supporting commercial contracts, professional services agreements, legal operations, contract administration, procurement, or paralegal functions and thrives in a fast-paced, collaborative professional environment. This position provides exposure to legal, contractual, risk management, compliance, and business operations functions within a growing engineering and consulting firm. ESSENTIAL FUNCTIONS Administer and coordinate the full contract lifecycle, including intake, review, routing, negotiation support, execution, amendment tracking, and record retention. Provide administrative and operational support to the General Counsel related to contracts, legal matters, compliance initiatives, and departmental projects. Assist with the preparation, review, tracking, and execution of professional services agreements, subconsultant agreements, non-disclosure agreements, amendments, purchase orders, and related contractual documents. Coordinate contract reviews and negotiations among legal counsel, project managers, business development personnel, clients, subconsultants, and executive leadership. Maintain contract status reports, tracking logs, contract repositories, legal databases, and document management systems. Review contractual documentation for completeness and identify non-standard terms or missing information for attorney review. Facilitate contract execution processes, including electronic signature workflows and document distribution. Assist with qualifications packages, certifications, licenses, and other compliance-related requirements. Prepare reports, spreadsheets, presentations, correspondence, and management summaries using Microsoft Office applications. Support the development and maintenance of standard operating procedures, templates, workflow improvements, and contract administration processes. Coordinate communication and documentation between Legal, Accounting, Human Resources, Project Management, Business Development, Operations, and Executive staff. Maintain electronic and physical legal records in accordance with company policies and record retention requirements. Handle confidential and sensitive information with professionalism, discretion, and sound judgment. Support special projects and perform other legal, administrative, contract administration, and operational duties as assigned. QUALIFICATIONS Bachelor's Degree, Associate's Degree, Paralegal Certificate, or equivalent combination of education and relevant experience. 3-7+ years of experience in contract administration, legal operations, paralegal support, commercial contracting, procurement, contract management, or a related professional services environment. Experience administering professional services agreements, subconsultant agreements, non-disclosure agreements, amendments, purchase orders, and related contract documents preferred. Experience supporting contract review, negotiation coordination, contract tracking, and contract lifecycle management processes strongly preferred. Paralegal Certificate or legal studies background preferred. Familiarity with construction, engineering, architecture, environmental consulting, or professional services contracts is highly desirable. Experience supporting compliance activities, licensing, certifications, or similar functions preferred. Proficiency in…

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