Legal & Compliance Operations Specialist

SUMMARY: The Legal & Compliance Operations Specialist supports the Legal and Compliance teams across a broad range of operational, administrative, and systems‑related needs. This role helps maintain core legal and compliance infrastructure, supports contracting and legal systems (including contracting lifecycle management (CLM) and intellectual property (IP) administration), and assists with general compliance activities. The position will also provide litigation and dispute‑related support, including document management, coordinating with internal stakeholders, and assisting outside counsel.

Over time, the role is expected to expand into auditing and monitoring, along with other areas of Legal and Compliance operations as business needs evolve. This position is ideal for a paralegal, legal operations coordinator, or compliance professional (non‑attorney) seeking a hybrid legal/compliance operations role.

KEY DUTIES AND RESPONSIBILITIES:  

1. General Legal Support
   1. Provide broad operational and administrative support for Legal matters, including coordination of legal requests, document organization, and maintaining departmental files and records.
   2. Assist with contract workflow administration, including intake triage, CLM workflows, signature processes, and management of templates and clause libraries.
   3. Maintain organized, accessible storage for contracts, policies, IP documents, and other legal records.
   4. Support IP administration, including docketing, renewals, and coordinating with outside counsel as needed.
   5. Assist with litigation, pre‑litigation, and dispute resolution matters, including maintaining litigation calendars, deadlines, and correspondence logs, and supporting outside counsel with document production and administrative needs.

2. Compliance Operations & Compliance Program Support
   1. Provide general support across Compliance Program activities, including policy and procedure maintenance, training coordination, documentation, and tracking.
   2. Assist with compliance investigations intake, issue tracking, follow-up documentation, and reporting.
   3. Conduct data collection and administrative support for transparency reporting (e.g., Open Payments, state reporting).
   4. Maintain accurate compliance records and help ensure documentation is audit‑ready.
3. Cross-Functional & Administrative Support
   1. Collaborate with Finance, Procurement, Marketing, Sales, Medical Affairs, Regulatory, IT, HR, and other stakeholders to support Legal & Compliance processes and requests.
   2. Assist with dashboards, metrics, and reporting related to Legal and Compliance workflows.
   3. Help coordinate departmental projects, process improvements, SOP updates, and internal initiatives.
4. Compliance Auditing & Monitoring (Growth Area)
   1. Support periodic Compliance auditing and monitoring activities, including data pulls, sampling, process walk‑throughs, and documentation reviews.
   2. Track findings, remediation steps, and follow-up items.
   3. Contribute to continuous improvement of monitoring tools, checklists, and internal controls.

QUALIFICATIONS:

• Bachelor’s degree required.
• 2-4+ years of experience in legal operations, compliance operations, paralegal work, contracting support, or similar corporate environment.
• Familiarity with CLM systems, eSignature tools, document management systems, and Microsoft 365 strongly preferred.
• Strong organization, communication, and record‑keeping skills.
• Ability to manage multiple priorities with discretion, confidentiality, and good judgment.
• Experience supporting litigation or disputes (in-house or law firm) is a plus.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:

• Frequently required to stand
• Frequently required to walk. 
• Frequently required to sit. 
• Frequently required to talk or hear. 
• Occasionally required to lift light weights (less than 25 pounds) 
• Specific vision abilities required for this job include: close vision, color vision and ability to adjust or focus

WORK ENVIRONMENT: 

• The noise level in the work environment usually is quiet.

Equal opportunity employer, and does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, disability, age, genetic information, veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state or local law.