Legal and Contract Compliance Administrator

Position Description Legal & Contract Compliance Administrator Nashville, TN This position will directly report to Chief Administrative Officer. In this role the candidate will be responsible for assisting in managing departmental compliance matters, legal documentation, regulatory filings, and administrative processes. This role works closely with multiple departments and external partners to help ensure company agreements, processes, and compliance obligations are handled accurately and efficiently. Strong organization, communication, confidentiality, and follow-through are key to success in this role. To apply click the link Legal & Contract Compliance Administrator To see all job opportunities with WeGo Career Center If you have any questions about this position, please contact WeGo HR at 615-880-3991. Typical Duties Review, coordinate, and assist with drafting legal and routine agreements, negotiation and administration of various legal and contractual agreements, including but not limited to: Memorandums of Understanding (MOUs), Non-Disclosure Agreements (NDAs), Warranty Agreements, Customer and Vendor Agreements, etc. Support legal case tracking, attorney correspondence tracking, risk management and insurance communications and documentation management Maintain patent and trademark records, filings, and renewals Support product recall documentation and reporting processes Coordinate compliance filings and tracking pertaining to regulatory matters. Maintain accident report tracking and report to interdepartmental areas, insurance, & outside counsel, when necessary Act as assistant custodian of records to ensure proper document retention and recordkeeping standards are properly maintained Collaborate with internal teams to resolve compliance-related issues and assess risk management Assist the HR, Procurement and Training administration teams with special projects and high-level administrative support. Attend various meetings, including pre-Bid/Proposal conferences and post-award debriefings. Prepare and organize various legal documents for upcoming internal investigations, cases and trials. Prepare affidavits and correspondence, discussing case details with attorneys and clients and organizing different files for different legal proceedings. Assist in the contract standardization process. Monitor for quality assurance all aspects of contract compliance and contract management process. Serve as a liaison between contractors, other departments, and other outside entities as required and as sist in resolving conflicts between contractors and WeGo Public Transit Prepare items for review in coordination with senior staff; support and develop of various board documents/actions for monthly meetings. Review, approve, and negotiate requests for change orders and contract amendments. Provide response for contract usage, budgeting, and other relevant contract information as needed for relevant departments and to satisfy legal and contractual requirements. Train internal customers and be a change agent on policies and procedures regarding procurement, human resources and contract compliance. Establish and maintain reporting cadence for the department. Summarizing cases and preparing reports for CAO and outside counsel. Conducting research, investigating facts and developing legal arguments around issues. Organizing and archiving the documents related to completed and ongoing cases. Keeping track of changes in legal framework and providing timely updates on changes. The responsibilities outlined above are representative of the role but not exhaustive. Additional duties may be assigned as needed, and reasonable accommodation will be provided to qualified individuals with disabilities in accordance with applicable laws. Minimum Qualifications The individual must be energetic, motivated, inquisitive, and passionate about following through on commitments. The ideal candidate is someone who can work independently and take ownership for ta…

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