Lead, Procurement

Job Summary The Lead, Procurement provides strategic coordination of procurement operations, ensuring alignment with organizational goals and policy. This role coordinates procurement activities, drives process improvements, and fosters strong vendor relationships to support the Library’s growth and innovation. Reporting to the Manager, Financial Services, the Lead, Procurement collaborates across departments to deliver cost-effective and timely solutions and may have direct reports. Responsibilities and Activities Contract Management Portfolio and file management of Library contracts, Requests For Proposals (RFP), Purchase Orders and other related procurement activities. Deliver required outcomes by positively managing relationships with vendors while working within an established policy and Library operational priorities. Resolve conflicts regarding contracts compliance and interpretation, delivered goods, and timelines at both the department and vendor levels. Procurement Analyze, suggest and implement procurement strategies that optimize cost savings, operational efficiency, and minimize risk via analysis of market drivers, vendors, opportunities and risks, and Library strategic priorities. Is knowledgeable about relevant processes and policies and supports processing and troubleshooting of the Library’s Purchase Card (P-Card) Program. Operational Compliance Act ethically personally and on behalf of the Library, and role-model best practices to others. Identify, action and / or escalate instances of noncompliance with the Library’s policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these instances and escalating issues as appropriate. Information and Business Advice Resolve queries from internal or external customers or vendors by providing information on industry best practices, business processes and the related policies and legislation. Consult relevant departments and parties to contribute to operational decision-making and improving established procurement procedures. Works closely with other Financial Services and Procurement team members and train, mentor and supervise direct reports, as assigned. Cost Accounting and Reporting Ensure financial coding alignment with goods and / or services purchased. Evaluate and make recommendations on costs, variances, market drivers, and opportunities to reduce expenses. Research and report on procurement impacts to Library operations, and prepare and present research and relevant reporting to senior management and other parties. Personal Capability Building Act as subject matter expert in an area of procurement, policy, regulation, or operational management for the team. Maintain external accreditations and in-depth understanding of current and emerging external regulation and industry best practices through continuing professional development, attending conferences, and reading specialist media. Qualifications Completion of: Bachelor level university degree related field and at least three (3) years directly related experience, or Related post-secondary diploma in Supply Chain Management Professional (SCMP) accreditation and/or Procurement Management Certificate in Procurement or Diploma in Business Administration and a minimum of five (5) years of directly related experience. Substantial related work experience required, a minimum of three (3) to six (6) years of related experience. One year experience in a supervisory position preferred. Previous experience working in a public sector and non-profit environment preferred. Working knowledge of Generally Accepted Accounting Principles (GAAP) and Public Sector Accounting Board (PSAB) requirements. Demonstrated high-performance and experience in customer service, strong interpersonal and relationship-building skills. Strong leadership and communication skills with the ability to influence internal partners. High accuracy in reviewing contracts and purchase orders and excellent…

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