Lead Parts Advisor (Tsuut'ina Nation)

Title: Lead Parts Advisor Reference: 2611-05 Department: Fleet Management Portfolio: Public Works Reports to: Mechanics and Fleet Manager Designation: Full-Time Vacancies: One (1) Opens: November 9, 2026 Closes: November 20, 2026 Posting Type: Open to All Applicants POSITION SUMMARY: The Lead Parts Advisor is responsible for coordinating the daily operation of the Fleet Management Parts Department. Working closely with the Fleet Manager, Shop Foreman, technicians, vendors, and Nation departments, the Lead Parts Advisor oversees parts procurement, inventory control, receiving, warranty administration, vendor relationships, and parts documentation. The Lead Parts Advisor ensures that all issued parts and consumables are accurately recorded on the appropriate work orders and supports both light-duty and heavy-duty fleet operations. This position plays an important role in controlling repair costs, reducing vehicle downtime, maintaining accurate inventory records, and maintaining inventory and stock levels for daily-use items and consumables. This position is also responsible for onboarding, training, and mentoring Parts staff. The Lead Parts Advisor is vital in the efficient operation of the shop and ensuring technicians have reliable access to the materials required for routine maintenance and repairs. DUTIES AND RESPONSIBILITIES: Parts Operations and Procurement; coordinate the daily operation and organization of the Fleet Management Parts Department and work closely with technicians and the Shop Foreman to ensure required parts, materials, and supplies are available. Source and order various parts and supplies, identifying appropriate suppliers based on departmental needs. Obtain competitive pricing when purchases fall outside established vendors or purchasing agreements, and maintain negotiated and preferred customer pricing with vendors. Support the Fleet Manager with procurement activities, pricing comparisons, purchase orders, vehicle and equipment acquisitions, related documentation, and standardized purchasing procedures. Coordinate urgent and emergency parts sourcing. Vendor and Supplier Relations ; maintain professional relationships service providers. Monitor outstanding orders, back orders, delivery dates, and special-order items, and communicate delays or availability issues. Coordinate warranty claims, returns, cores, credits, and supplier returns, including tracking outstanding credits to ensure they are received. Review vendor invoices and supporting documentation for accuracy before submitting them through the approval process. Inventory and Stock Control ; maintain accurate inventory records and perform regular inventory counts and assist with inventory audits. Take primary responsibility for inventory and stock control of daily-use items, consumables, and other frequently used materials. Establish and maintain stock levels and reorder points, monitor usage, replenish inventory, and identify slow-moving, obsolete, duplicate, or unnecessary inventory. Maintain an organized, clean, secure, and efficient parts room and storage areas, including the appropriate storage and management of tires, fluids, filters, batteries, shop supplies, and other commonly stocked materials. Maintain appropriate inventory of commonly used preventative maintenance parts and track the use and cost of consumable materials to ensure stock records remain current. Work Orders, Records and Fleet Management Systems ; accurately record issued parts, consumables, core charges, returns, and credits on the appropriate vehicle or equipment work orders, ensuring information is accurate. Maintain accurate electronic and physical records. Assist with entering and maintaining information within Fleet Management software systems. Cost Management and Fleet Support; assist the Fleet Manager with monitoring parts expenditures, vendor spending, and purchasing trends, and identify opportunities to reduce costs. Work with Fleet Management staff to minimize v…

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