Laboratory Operations Coordinator

About Us At American Engineering Testing (AET), we believe that people are the heart of innovation. We create an environment that values teamwork, curiosity, and continuous improvement while delivering innovative engineering and consulting solutions. As a 100% employee-owned firm, we deliver comprehensive testing, analysis, and design to reduce uncertainty in construction projects and offer rewarding work, exceptional training, and career development opportunities. Job Summary The Laboratory Operations Coordinator supports the efficient operation of the Concrete Materials Laboratory by coordinating project administration, laboratory workflows, sample and inventory management, equipment calibration, and quality and safety documentation. This position maintains accurate records, supports compliance with applicable laboratory standards and accreditation requirements, and coordinates activities related to proficiency testing, inspections, and audits. Working closely with laboratory personnel, engineers, project managers, and external service providers, the Laboratory Operations Coordinator helps ensure laboratory activities are organized, properly documented, and completed in accordance with established procedures and project requirements. Essential Duties and Responsibilities Reasonable accommodation or workable solutions may be made to enable individuals with disabilities to perform essential functions. Provide comprehensive administrative support throughout the project lifecycle, including project setup, documentation, invoicing, and closeout. Collaborate with engineers, project managers, and laboratory personnel to ensure accurate project information, data entry, and tracking in company business systems. Prepare, format, and maintain technical documentation and proposals in accordance with company standards. Perform daily laboratory administrative operations, including coordinating sample handling, subsampling, and material availability for scheduled laboratory activities in accordance with established procedures and project requirements. Manage the complete sample inventory lifecycle, including receipt, tracking, storage, retention, disposal, and maintenance of accurate sample records and chain-of-custody documentation. Partner with laboratory leadership to identify and implement process improvements that enhance laboratory administrative operations, workflows, and overall efficiency. Maintain laboratory quality documentation and ensure adherence to applicable ASTM, AASHTO, CCRL, and internal quality assurance requirements. Manage administrative requirements for laboratory proficiency testing programs, including scheduling, documentation, submissions, and compliance tracking. Maintain laboratory chemical safety documentation and ensure proper chemical storage, labeling, and hazard communication practices in accordance with applicable requirements. Manage laboratory equipment inventories, calibration schedules, maintenance records, and associated quality documentation, including coordinating calibration, repairs, and certification activities with external service providers. Facilitate laboratory audits, inspections, and accreditation assessments, including documentation preparation, coordination of activities, and corrective action tracking. Manage laboratory inventory levels and coordinate replenishment of chemicals, materials, consumables, and supplies. Safely operate forklifts and other authorized material-handling equipment in accordance with established safety procedures. Remain current on laboratory quality processes, accreditation requirements, safety regulations, and operational best practices. Perform other related duties as assigned to support laboratory operations and business needs. Supervisory Responsibility This position does not include direct supervisory responsibilities. The role works collaboratively with laboratory personnel, project managers, quality staff, and external vendors to support laboratory operati…

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