Junior Project Manager - Mechanical Services

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today! Job Summary: The Junior Project Manager - Mechanical Services is an integral member of the project team responsible for supporting the successful planning, execution, and delivery of retrofit and construction projects. This role combines project coordination, contract administration, financial tracking, and client support functions while providing opportunities to develop project management skills and progressively assume responsibility for managing projects independently. Working closely with Project Managers, Operations Managers, field technicians, subcontractors, and customers, the incumbent will coordinate project activities, maintain project documentation, monitor schedules and budgets, and support the overall delivery of projects from award through closeout. The position supports all project management processes and procedures required by various corporate projects. The Project Manager also provides overall support to several Project and Operational Managers, according to the relative priority of projects around the office and region. Key Responsibilities: Project Coordination & Administration Coordinate day-to-day project activities to support successful execution of mechanical service and construction projects. Maintain project documentation including contracts, purchase orders, change orders, RFIs, submittals, permits, reports, and closeout packages. Organize project meetings, prepare agendas, record minutes, and track action items. Maintain accurate project records and document control systems. Assist with project startup, mobilization, and turnover activities. Technician Payroll & Labour Administration Review, verify, and approve technician and field staff timesheets to ensure labour hours are accurately coded to projects, work orders, and service activities. Coordinate weekly payroll submissions and resolve discrepancies related to labour hours, overtime, shift premiums, travel time, and on-call activities. Ensure payroll data is submitted accurately and within established deadlines. Monitor labour utilization, productivity, and project labour costs against budgets and forecasts. Work closely with Operations Managers, Supervisors, and Finance to investigate and correct payroll and labour allocation issues. Support workforce planning by tracking technician availability, vacation schedules, training requirements, and resource allocations. Maintain payroll-related documentation in accordance with company policies and applicable employment standards. Provide labour cost reporting and analysis to support project forecasting, financial reviews, and operational decision-making. Project Planning & Execution Assist in the development and maintenance of project schedules, budgets, forecasts, and cash flow projections. Coordinate labour resources, subcontractors, suppliers, and material deliveries. Monitor project progress against schedule, budget, quality, and scope requirements. Conduct site visits to support project activities and verify project progress. Support Project Managers in achieving project performance objectives. Financial Management & Procurement Track project costs, committed expenditures, purchase orders, and subcontractor agreements. Assist with project billing, invoicing, and monthly financial reporting. Support the preparation and review of quotations, estimates, and change orders. Monitor procurement activities and ensure timely material and equipment deliveries. Assist with project forecasting and profitability reviews. Client, Vendor & Stakeholder Support Support customer communication and help maintain positive client relationships. Coordinate with field teams, vendors, subcontractors, consultants, and internal stakeholders. Prepare project status updates and communicate p…

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