Junior Marine Provisioning & Logistics Coordinator

1. Position Overview The Junior Marine Provisioning & Logistics Coordinator will be responsible for the day-to-day purchasing, collection, organization, and delivery of marine equipment, spare parts, consumables, and provisions. The company supplies commercial marine operations, including vessels operating in the Bahamas and British Virgin Islands. The position combines purchasing, logistics, inventory management, supplier coordination, and basic administration. The successful candidate must be reliable, organized, capable of working independently, and comfortable performing both physical and administrative duties. This is a hands-on position rather than a traditional office-based administrative role. 2. Primary Responsibilities A. Purchasing and Procurement Purchase marine parts, equipment, consumables, and provisions from approved suppliers. Source products from local distributors, marine suppliers, and commercial vendors. Compare supplier prices and availability when necessary. Place orders according to purchasing instructions. Verify product specifications, quantities, and part numbers. Maintain accurate purchase records. Identify and communicate purchasing delays or supply shortages. Develop working relationships with local suppliers. B. Collections and Deliveries Collect purchased goods from suppliers throughout the Fort Lauderdale, Miami, and surrounding areas. Deliver goods to freight forwarders, shipping agents, and designated consolidation points. Load and unload company vehicles. Verify collected items against purchase orders and supplier documentation. Ensure goods are properly identified and organized for shipment. Coordinate deliveries to meet shipping deadlines. Maintain the company vehicle in a clean and serviceable condition. Report vehicle maintenance or safety concerns. C. Warehouse and Inventory Management Receive and inspect incoming deliveries. Check quantities and product descriptions against orders. Organize products for individual vessels or customer accounts. Label and identify items for shipment. Maintain a clean and organized commercial storage facility. Track goods received, stored, and dispatched. Identify missing, damaged, or incorrect products. Assist with periodic stock counts. Ensure goods are appropriately packaged for onward transportation. D. Administration and Recordkeeping Maintain purchasing and delivery records. Record supplier invoices and receipts. Maintain basic spreadsheets and inventory records. Track outstanding orders and expected delivery dates. Communicate order status to management. Maintain organized electronic documentation. Assist with basic administrative tasks as required. Prepare simple purchasing and delivery reports. E. Supplier and Shipping Coordination Communicate professionally with suppliers. Confirm product availability and collection arrangements. Coordinate with freight forwarders and shipping agents. Ensure shipping documentation accompanies goods where required. Identify urgent purchasing requirements. Communicate operational problems promptly. The position is primarily focused on operational support rather than sales or customer service. 3. Essential Skills and Qualifications Candidates must demonstrate the following: Driving - Valid local drivers license and driving record acceptable to company insurance Purchasing - Ability to place orders and verify products Logistics - Understanding of collections, deliveries, and shipping deadlines Organization - Ability to manage multiple orders simultaneously Computer skills - Competent with email, spreadsheets, and basic office software Administration - Accurate record keeping and document management Communication - Professional communication with suppliers and management Physical capability - Ability to safely handle packages and materials, with appropriate equipment Independence - Ability to work without constant supervision Problem-solving - Ability to resolve routine purchasing and delivery issues Reliability - Co…

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