Joint Venture Administrator/Coordinator

About the Company Tiltco Architectural is a custom aluminum window, door, and curtain wall manufacturer that supplies and installs fabricated aluminum products for high-end residential and commercial markets. Our products are featured in award-winning residential and commercial projects throughout North America. The Opportunity Tiltco Architectural is seeking an experienced JV Administrator / Coordinator to support the administration and document control of TC Envelope Partners, the Tiltco–Cladco joint venture delivering the curtain wall, glazing, and cladding package for a major institutional project in Toronto. This role is ideal for a highly organized, detail-oriented professional with experience in contract administration, project coordination, or document control within commercial or institutional construction. The successful candidate will take ownership of JV records, contract and billing administration, document control, and reporting, helping keep both partners, the JV Executive Committee, and the General Contractor working from one set of records. This position reports directly to the JV Lead. While this position is office-based and only requires occasional visits to the Toronto project site and to Cladco in Burlington, it requires strong coordination skills, attention to detail, and the ability to manage multiple project requirements simultaneously. Job Description / Responsibilities Organize JV Executive Committee meetings, including agendas, minutes, action logs, and decision records. Maintain the JV agreement file, partner contacts, organization chart, and delegation-of-authority list. Track the cost and revenue split between Tiltco and Cladco, and prepare inputs for partner reconciliations. Maintain the subcontract file, change order log, change requests, notices, and delay records. Prepare monthly progress billing packages and the schedule of values with each partner’s project manager, including statutory declarations and holdback tracking. Track bonds, insurance certificates, WSIB clearances, and other compliance documents for both partners, including renewal dates. Run the JV document control system, including transmittals, RFIs, submittals, and shop drawing and mock-up (PMU) approval logs. Keep drawing revisions and specification updates current and distributed to both partners. Act as the day-to-day administrative contact for the General Contractor’s project coordinator, under the direction of the JV Lead. Maintain the unified project schedule in Smartsheet with input from both partners’ project managers. Track long-lead procurement milestones (IGUs, extrusions, panels), deliveries, and fabrication release dates at Bradford and Burlington. Produce weekly and monthly reports for the JV Lead and the Executive Committee. Track IHSA and MOL training records, site orientations, and JV site safety plan documentation. Maintain QA/QC records, including inspection and test reports, deficiency lists, and their close-out. Assemble warranties, O&M manuals, as-builts, and other closeout documents. Perform other related duties as required to support project delivery. Skills & Requirements College diploma or university degree in construction management, civil or architectural technology, business administration, or an equivalent combination of education and experience. Minimum 3 to 5 years of experience as a project coordinator, contract administrator, or document controller in commercial or institutional construction. Hands-on experience running submittal, RFI, transmittal, and change order logs on a project above $10 million. Working knowledge of CCDC subcontracts, progress billing, holdbacks, and the prompt payment rules under Ontario’s Construction Act. Advanced Excel skills and confident use of a project scheduling tool (Smartsheet, MS Project, or Primavera P6). Excellent written and verbal communication skills, including clear, accurate business writing for minutes, notices, and corresp…

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