Job Posting: Event Operations & HR Coordinator (Full-Time)

Job Summary The Shipyards Christmas Market is seeking a highly organized, energetic, and hands-on Event Operations & HR Coordinator to join our team immediately in a full-time capacity . This pivotal role combines day-to-day human resources and team coordination with live, on-site event execution during the peak holiday season. As we look toward the future, this role is structured to transition directly into a core permanent position - taking on year-round market planning, vendor relations, site logistics, and full event management.. This position offers an excellent opportunity for a proactive professional eager to make a meaningful impact across multiple operational domains. Responsibilities 1. HR & Staffing Coordination (Full-Time Scope) End-to-End Recruitment & Onboarding: Hire and onboard seasonal and core operational staff. 2. On-Site Operational Leadership Live Event Execution: Maintain an active, highly visible leadership presence on-site at The Shipyards during active market hours to oversee workflow, support vendors, and troubleshoot real-time issues. Site Operations: Direct daily opening and closing protocols, site safety walk-throughs, and staff briefings. 3. Senior Management & Executive Support Operational Alignment: Work side-by-side with senior leadership to carry out daily event strategy and operational directives. Administrative & Logistical Support: Assist with inventory, site procurement, health department compliance filing, and administrative tracking. 4. Future / Year-Round Planning Scope (Post-Season Permanent Path) Event & Market Planning: Participate directly in the end-to-end planning and development of upcoming market seasons and special events. Vendor Curation & Contracting: Manage vendor communications, application processes, and site layout allocations. Site Logistics & Permitting: Assist in coordinating municipal permits, equipment sourcing, sanitation plans, and site infrastructure setups. Scheduling & Shift Management: Design and maintain complete weekly work schedules, managing shift coverage, time-off requests, and labor budgets. Compliance & Policy: Ensure strict adherence to health and safety regulations, workplace policies, and labor standards. Maintain detailed personnel records and certifications. Team Leadership & Morale: Serve as the primary contact for staff communications, daily check-ins, performance support, and issue resolution. Qualifications: Availability: Full-time availability with flexibility for evening and weekend operational shifts during the active market season. Experience: 1-3+ years in event coordination, hospitality management, venue operations, or HR/staffing leadership. On-Site Leadership: Proven ability to manage teams on the floor in fast-paced, high-volume event environments. Skills: Strong organizational skills, clear communication, proactive problem-solving, and conflict-resolution abilities. Certifications: Valid FOODSAFE Level 1 and/or Serving it Right and/ or First Aid certifications are considered strong assets. Join us in creating memorable events while fostering a thriving human resources environment! We value energetic professionals who are eager to contribute their expertise in and excel in collaborative project management. If you’re passionate about enhancing organizational effectiveness through innovative HR solutions and exceptional event coordination—this is your chance to shine! Pay: $4,000.00-$5,000.00 per month Work Location: In person

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