Italian Supply Records Coordinator

Job Summary Nino's Italian Restaurant is seeking an organized and detail-oriented Italian Supply Records Coordinator to maintain accurate supply records, coordinate purchasing documentation, and support inventory and supplier management. This role helps ensure that records for ingredients, food products, kitchen supplies, and restaurant materials remain complete, accessible, and up to date. The successful candidate will work with restaurant management, kitchen staff, purchasing personnel, and suppliers to document deliveries, track supply movements, organize invoices, and maintain reliable procurement records. The ideal candidate has strong administrative skills, attention to detail, and an interest in restaurant supply operations. Key Responsibilities Maintain accurate records of food ingredients, Italian specialty products, kitchen supplies, and other restaurant materials. Record incoming deliveries, purchase orders, invoices, receipts, and supply adjustments. Update supply databases and spreadsheets to reflect current inventory and purchasing activity. Verify delivery documentation against purchase orders and received quantities. Organize supplier records, product specifications, pricing information, and contact details. Track outstanding orders, delivery dates, backorders, and pending documentation. Coordinate with kitchen staff and purchasing personnel to resolve discrepancies in supply records. Monitor stock reports and notify the appropriate team members when replenishment may be needed. Assist with periodic inventory counts, record reconciliation, and supply audits. Maintain organized digital and physical filing systems for easy retrieval of documents. Identify missing information, duplicate entries, and inconsistencies in purchasing records. Prepare routine reports on deliveries, purchases, inventory movements, and supplier activity. Communicate with suppliers regarding invoices, delivery notes, and other required documentation. Follow internal procedures for record accuracy, data handling, and document retention. Perform additional administrative and supply coordination duties as assigned. Qualifications and Requirements Previous experience in administrative support, inventory records, purchasing coordination, or data entry is preferred. Strong organizational skills and attention to detail. Proficiency in spreadsheets, email, and standard office applications. Ability to maintain accurate records and manage multiple documents. Good written and verbal communication skills. Basic understanding of purchase orders, invoices, inventory records, and delivery documentation. Strong time management and task prioritization abilities. Ability to identify discrepancies and follow up on unresolved issues. Professional approach when communicating with suppliers and internal teams. Ability to work independently while collaborating with restaurant staff. Preferred Skills Experience with inventory management or purchasing software. Familiarity with restaurant supplies, food ingredients, and stock control procedures. Knowledge of inventory reconciliation and FIFO stock rotation principles. Ability to prepare clear reports and maintain structured databases. Strong data accuracy and document management skills. Experience coordinating deliveries and supplier paperwork. An interest in Italian cuisine and restaurant operations. Work Environment The Italian Supply Records Coordinator will work in a restaurant operations setting, primarily handling administrative records and coordinating with kitchen, purchasing, receiving, and management teams. The position may involve occasional delivery checks or inventory counts. Accuracy, reliability, confidentiality, and timely communication are essential to supporting efficient supply management. Benefits Depending on company policy, employment status, and eligibility, benefits may include: Competitive compensation based on experience and qualifications. On-the-job training in supply documentation and …

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