Italian Ingredient Clerk

Job Summary Siena Tavern is seeking a highly organized and detail-oriented Italian Ingredient Administrator to support ingredient purchasing records, inventory documentation, supplier coordination, and administrative activities related to restaurant operations. This position helps ensure accurate ingredient records, organized purchasing information, and effective communication between suppliers, kitchen staff, and management. The ideal candidate has strong administrative skills, an understanding of restaurant ingredients, and the ability to maintain accurate records while supporting efficient inventory and procurement processes. Key Responsibilities Maintain accurate records of Italian food ingredients, kitchen supplies, and purchasing activities. Organize documentation for flour, tomatoes, cheeses, olive oil, pasta, herbs, vegetables, meats, and other restaurant ingredients. Update ingredient inventory records and monitor stock information. Assist with preparing purchase requests and maintaining purchase order documentation. Record supplier information, product specifications, pricing, and delivery details. Communicate with vendors regarding ingredient availability, order confirmations, and delivery schedules. Review invoices, packing slips, and delivery documents for accuracy. Coordinate with kitchen managers to collect ingredient requirements and update supply records. Track ingredient usage and report potential shortages or inventory discrepancies. Maintain organized digital and physical filing systems for procurement documents. Assist with comparing supplier quotations and updating purchasing information. Support food cost tracking through accurate ingredient and purchasing documentation. Help maintain records of ingredient quality concerns, returns, and supplier adjustments. Ensure inventory information is updated promptly after deliveries and stock changes. Prepare administrative reports related to ingredient purchases, inventory levels, and supplier activity. Follow company procedures for recordkeeping, confidentiality, and food safety documentation. Qualifications and Requirements High school diploma or equivalent required; additional education in business administration, hospitality, or supply chain management preferred. Previous experience in administrative support, inventory coordination, purchasing, or restaurant operations is an advantage. Basic understanding of food ingredients and restaurant supply requirements. Strong data entry, documentation, and recordkeeping skills. Proficiency in spreadsheets, email, and standard office applications. Excellent attention to detail and organizational abilities. Strong written and verbal communication skills. Ability to manage multiple administrative tasks and meet deadlines. Professional communication with suppliers, kitchen employees, and management. Ability to work independently and as part of an operational team. Preferred Skills Experience supporting an Italian restaurant, pizzeria, café, or commercial kitchen. Familiarity with Italian ingredients, specialty cheeses, pasta varieties, olive oils, tomatoes, and fresh herbs. Knowledge of inventory tracking and purchasing documentation. Experience using inventory management or procurement software. Ability to review invoices, purchase orders, and supplier records accurately. Basic understanding of food costing and stock rotation. Strong problem-solving skills and attention to operational details. Work Environment Restaurant administrative and inventory support environment. Regular communication with kitchen staff, restaurant management, and suppliers. Primarily office-based recordkeeping with occasional inventory checks and delivery documentation. Fast-paced restaurant operation requiring accurate and timely information. May involve movement between administrative areas, storage spaces, and kitchen operations. Flexible scheduling may be required based on business needs. Benefits Competitive compensation based on expe…

View the full posting and apply