IT Procurement Specialist

IT Procurement Specialist At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future. Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way. About Us Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges. We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more. Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day. Job Summary The IT Procurement Specialist supports the administration of Salas O'Brien's technology assets, purchasing activities, invoices, and vendor accounts. This entry-level role helps maintain accurate records, coordinates equipment and software requests, and supports the timely processing of IT purchases and renewals. The ideal candidate is organized, detail-oriented, comfortable working with data, and interested in developing experience in IT operations, procurement, and asset management. Responsibilities Asset Lifecycle Administration (Hardware and Software) Maintain accurate records of hardware and software assets throughout their lifecycle. Track physical equipment from acquisition and deployment through reassignment, return, and retirement. Assist with assigning or removing software access based on business needs, approvals, and usage. Maintain software license records and help monitor availability, utilization, and renewal dates. Support periodic audits and reconciliation of hardware, software, and inventory records. Coordinate with IT team members and business partners to resolve missing, incomplete, or inaccurate asset information. Procurement Support Assist with sourcing and ordering IT equipment, including laptops, peripherals, mobile devices, and infrastructure components. Coordinate with internal teams and vendors to support the timely fulfillment of approved procurement requests. Track purchase requests, orders, expected delivery dates, and receipt of equipment. Monitor vendor contract and subscription timelines and assist with purchase and renewal planning before expiration. Maintain organized procurement records, quotes, order confirmations, and related documentation. Invoice and Account Coordination Process IT-related invoices and help ensure expenses are coded to the appropriate business unit, department, project, or account. Review invoices against purchase records, quotes, and order confirmations for accuracy. Work with internal teams and vendors to confirm invoice details and resolve discrepancies. Maintain purchase and payment records and assist with tracking recurring expenses and renewal costs. Support reconciliation of vendor accounts, subscriptions, and purchase activity. Reporting and Administrative Support Maintain trackers, spreadsheets, and basi…

View the full posting and apply