Inventory Systems Coordinator - Receiving

Position: Inventory Systems Coordinator – Receiving Reports To: Receiving Inventory Manager Pay Range: $35,693 – $51,845 FLSA Status: Non-Exempt - Salary Hours: 6:00 A.M. - 3:30 P.M. MONDAY - THURSDAY; 6:00 A.M. - 12:00 P.M. FRIDAY Description: Inventory Systems Coordinator will serve as support to the Inventory Receiving Manager and the Inventory Shipping Manager for maintaining the primary inventory systems database called Primarius 2 (P2), mentoring others on P2, and managing the overall P2 system. Duties and Responsibilities: Support both Inventory Receiving Manager and the Inventory Shipping Manager regarding configuration and decision-making functions within P2, as guided by departmental needs. Consult with both Inventory Manager(s) to define project goals and objectives, manage timelines, evaluate risks and issues, and determine the best course of action Work with all departments within Operations on how to troubleshoot and solve administrative problems on any related hardware and software equipment (ie. P2 Software, scanners,) issuing and printing new barcodes for products, correcting inventory adjustments, pulling data for staff, etc. Assist Inventory Managers with design, implementation, and monitor of appropriate permissions, standards, and practices Serve as consultant and liaison between departments in helping them understand how P2 can assist them in achieving their objectives, defining their needs and solutions Work with 3rd party applications and assist in the implementation of these applications with P2 Keep Inventory Managers abreast of discrepancies found and changes made to processes within other departments and P2 functionality Maintain P2 vision and strategy in conjunction with the Inventory Managers, Director of Operations, and in alignment with the Food Bank strategy Test and make changes within the P2 platform as directed by the Inventory Managers Create and maintain user focused documentation for P2 processes Works with both Inventory Managers, and with all departmental supervisors in Operations to help create implement cycle count schedules for all product categories. Reports and reconciles any and all variances and discrepancies as a result of those cycle counts with the designated responsible Inventory Manager. Works with Inventory Managers and all departmental supervisors in Operations to investigate and help fix any inventory discrepancies and make any necessary adjustments as directed by the overall responsible Inventory Manager Responsible for managing the process and records for each department’s Inventory Shrinkage/Waste Responsible for managing the end-to-end process of transforming inventory assets into new products, from initial data entry to final output, in conjunction with Inventory Managers, and Directors of Programs and Operations Assist in completing regular internal audits in preparations for yearly AIB and USDA audits Assist in training of new users, and assist in growing the P2 skillset across the organization Assist in P2 barcode implementation: testing, setup, training, maintenance, reporting All other duties as assigned, with or without notice Qualifications Bachelor’s Degree or equivalent job experience in inventory management systems and processes preferred Proficiency with Microsoft Windows and office applications (Word, Excel, Access, Outlook) and standard office equipment Strong communication and team player skills High technical and analytic skills Positive and solutions-based attitude, even while under pressure and/or managing competing priorities and deadlines Ability to work independently with minimal supervision and guidance Valid Driver’s License and Insurance Physical Demands/Environmental Factors The demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodation may be made to enable individuals to perform the tasks outlined in this job desc…

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