Inventory Specialist - Technology Services

Inventory Specialist - Technology Services The function of this position is to provide shipping and receiving support, package room storage and pickup services, maintaining supply stock and cost recovery inventory, and to assist with equipment tracking and inventory for Technology Services within the Office of the Chief Information Officer. If you’re organized, enjoy hands-on work, and like being the person colleagues can count on, read more about this position and apply below. This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University’s Workplace Flexibility policy. This position is not eligible for any type of sponsorship for work authorization. Job Summary The function of this position is to provide shipping and receiving support, package room storage and pickup services, maintaining supply stock and cost recovery inventory, and to assist with equipment tracking and inventory for Technology Services. Duties & Responsibilities Shipping, Receiving & Package Services Monitor loading dock for inbound and outbound deliveries at the Digital Computer Lab (DCL) and other Technology Services locations. Unload trucks using a pallet jack; receive and inspect packages; ensure receiving records are accurate and updated in the appropriate systems. Provide staff package notification, checking out packages to the appropriate staff, documenting the COE purchasing application. Organize, maintain and secure loading dock and secure package room. Process ship-out requests for Technology Services. Coordinate delivery of new and refreshed staff equipment, and review the physical condition of devices returned by employees. Assist with shipping and receiving related issues, as necessary. Surplus Disposal & Data Sanitization Identify surplus equipment and consult with stakeholders on disposition, including reassignment, transfer, or surplus. Contact other departments when equipment does not belong to Technology Services and provide assistance to coordinate its return or transfer. Process surplus disposal in FABweb; collect and palletize surplus assets. Ensure all data-bearing electronic equipment is wiped and sensitive or confidential data is removed and documented according to university policy. Coordinate surplus loads with Campus Surplus and the campus-contracted recycler, including scheduling F&S movers. Employee Equipment Tracking & Asset Records Assign, update and maintain employee equipment tracking in the FABPlus system. Maintain all aspects of the FABPlus system, including, entering detailed asset information, assigning NT- tags, updating asset records to comply with all Property Accounting policies and procedures. Maintain all employee equipment information, ensuring loan forms are accurate and up to date, complying with all campus policies. Supply Room & Mail Services Monitor and maintain supply room according to established methods. Review inventory levels, submit supply purchase requests to maintain adequate levels of supplies for staff. Receives supply inventory, verifying counts and accuracy of items received vs purchase order, updating the COE purchasing application. Receive and disperse all mail. Maintain and update accurate mailboxes based on onboarding and offboarding employees. Assist with cost recovery supply inventory issues and annual inventory. Property Control & Inventory Assist with Technology Services inventory tracking, which includes over 3,500 assets. Modify inventory database records for the department, including conducting biennial inventory of assets. Troubleshoot unfound items and update records accordingly. Maintain property control processes including affixing property control tags, recording serial numbers, confirming commodity codes, verifying custodianship, and updating FABWeb records. Process internal and external transfer of devices in FABweb. Perform other duties as assigned Physical Demands and Working Conditions This posi…

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