Inventory/Shipping Specialist

Job Description Date: October 26, 2026 Title of Role: Inventory/Shipping Specialist Department: Operations Accountable Manager: Materials Manager Position Summary The Inventory/Shipping Specialist is responsible for maintaining accurate inventory records, processing material transactions in enterprise resource planning (ERP) systems, coordinating shipping and receiving activities, and ensuring the timely movement of materials and products. This role supports production and operational requirements through accurate documentation, effective inventory control, safe material handling, and compliance with applicable company, customer, and regulatory requirements. Key Responsibilities: Safety and Compliance Champion workplace safety and minimize risk in all work activities. Wear required personal protective equipment (PPE). Follow all applicable safety precautions, procedures, and regulatory requirements. Follow hazardous-material shipment procedures when required. Inventory Control Maintain accurate inventory records by issuing and receiving materials for jobs through ERP systems. Distribute materials and consumables based on requisitions and operational needs. Audit, reconcile, and review inventory transactions for accuracy. Perform daily cycle counts to maintain accurate inventory levels. Investigate and resolve inventory discrepancies as appropriate. Update part numbers and related information in ERP systems in accordance with approved request forms. Generate sales-order pick lists and facilitate efficient inventory pulls. Record required information and attach supporting documentation to routers and related records. Transfer materials from central stores or the Materials Technology Center to designated locations promptly. Prepare specialized shipments according to applicable sales orders. Shipping Coordinate, prepare, and execute outbound shipments with accurate documentation to meet customer requirements and critical deadlines. Package goods in accordance with customer requirements, shipping regulations, and company standards. Confirm shipping identification, order details, quantities, and documentation before shipment release. Process orders through customer portals when applicable. Process international shipments through the Automated Export System (AES) portal. Coordinate hazardous-material shipments, including proper packaging, labeling, documentation, regulatory compliance, and safe transportation in accordance with applicable requirements. Receiving Digitally process purchase orders and scan related receiving documents into the company’s document-management system. Receive incoming goods and review the associated documentation. Inspect and verify the quantity and condition of incoming materials. Load and unload shipments as required. Deliver received materials to the appropriate departments, storage areas, or operational locations. Report discrepancies, damage, or documentation issues to the appropriate manager or department. Systems and Documentation Record accurate transactions and maintain complete supporting documentation in ERP and related systems. Use Microsoft Outlook, Excel, PDF-editing software, internet-based applications, customer portals, and document-management systems as required. Maintain organized records for inventory, purchasing, receiving, shipping, and related operational activities. Material Handling and Equipment Operation Operate a hand truck safely. Lift and handle materials weighing up to 50 pounds. Accountability and Communication Complete assigned work accurately, safely, and within required time frames. Notify the manager promptly when circumstances may prevent assigned work from being completed. Communicate inventory, shipping, receiving, documentation, or safety concerns to the appropriate personnel. Recommend ideas that may improve departmental or organizational processes. Work independently while coordinating routinely with other departments and the Materials Manager. Qualifications:…

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