Inventory Receiving Coordinator

Rocky Mountain Forest Products is a Colorado-based wholesale lumber supplier offering mill-direct pricing on fencing, decking, siding, and more for small contractors and homeowners. As Colorado's #1 Cedar Supplier, we take pride that homeowners and contractors alike can count on us to have the right materials at the best price while offering support and guidance along the way. With a commitment to excellence and customer satisfaction, we pride ourselves on delivering top-notch products and services to our clients. Position Overview: The Inventory Receiving Coordinator is responsible for ensuring incoming inventory is accurately received, documented, verified, and communicated throughout Rocky Mountain Forest Products. This position oversees the administrative side of the receiving process, from the time product arrives through the final resolution of discrepancies, returns, back orders, transfers, and special orders. The Inventory Receiving Coordinator serves as a key point of communication between Procurement, Yard Operations, Sales, Accounting, vendors, and mills. The primary objective of this position is to ensure that the product RMFP orders is received correctly, inventory records remain accurate, and outstanding issues are tracked through completion. This role is primarily Monday - Friday, 7:30 AM -5:00 PM, with occasional evenings and weekends as business needs require. Key Responsibilities: Review incoming shipments against RMFP purchase orders, vendor bills of lading, packing slips, and other receiving documentation. Verify product descriptions, SKUs, quantities, dimensions, grades, and other applicable specifications. Coordinate with yard personnel to confirm physical quantities and the condition of received materials. Identify and document discrepancies involving incorrect products, shortages, overages, damaged materials, or quality concerns. Ensure inventory receipts are entered accurately and promptly into RMFP's inventory system. Maintain organized electronic and physical receiving documentation. Coordinate product returns with mills and other vendors, including return authorizations, freight arrangements, replacement products, and credits. Track receiving discrepancies and vendor issues through final resolution. Monitor back orders and outstanding purchase orders and obtain updated expected arrival dates when necessary. Track customer special orders and provide Sales and Account Managers with accurate status information, particularly when expected delivery dates change. Coordinate inventory transfers between RMFP locations and ensure transferred products and quantities are properly documented at both the sending and receiving locations. Communicate proactively with Procurement, Sales, Yard Operations, Accounting, vendors, and mills regarding inventory and receiving issues. Assist with researching discrepancies between physical inventory and system quantities. Maintain tracking systems for open receiving issues, vendor claims, back orders, returns, credits, and special orders. Identify recurring receiving or vendor issues and communicate trends or process concerns to management. Manage multiple open items simultaneously while maintaining accuracy and appropriate follow-up. Perform other related duties as assigned. Qualifications: Strong computer proficiency and ability to quickly learn inventory and ERP software. Proficiency with spreadsheets, email, PDFs, vendor portals, and electronic documentation. Ability to read, understand, and compare purchase orders, bills of lading, packing slips, invoices, and related documentation. Strong written and verbal communication skills. Ability to prioritize and manage multiple responsibilities in a fast-paced environment. Ability to work effectively with office, sales, purchasing, accounting, and yard personnel. Willingness to work in both office and yard environments as needed. Preferred Experience: Background in inventory control, receiving, purchasing, logistics, supply ch…

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