Inventory Manager / Administration

Inventory Manager / Administration Position Summary The Inventory Manager / Administration is responsible for managing the shop’s slab, remnant, and supply inventory while ensuring materials are received, accurately recorded, organized, and available when required for production. This position works closely with the Project Manager, Shop Coordinator, and production team to ensure upcoming jobs have the required material on-site and that shop supplies and stock-program materials are maintained at appropriate levels. The role includes both administrative responsibilities and hands-on material handling, including unloading slab deliveries using an overhead crane. Key ResponsibilitiesSlab Receiving & Inventory Management Receive and unload slab deliveries using the overhead crane and appropriate slab-handling equipment. Verify incoming slab deliveries against purchase orders, packing slips, and expected quantities. Inspect incoming slabs for visible damage or discrepancies and report any issues immediately. Accurately enter and maintain slab inventory in the company inventory/operating system. Ensure slabs are properly identified, labelled, and stored in the correct location. Maintain accurate records of slab quantities and storage locations. Assist with regular physical inventory counts and reconcile discrepancies between physical inventory and the inventory system. Remnant Inventory Management Measure and dimension countertop remnants after fabrication. Enter remnant dimensions, material, colour, thickness, and storage location into the inventory system. Ensure remnants are properly labelled and stored in designated areas. Maintain an organized remnant storage system so material can be easily located. Regularly review remnant inventory and identify material that is too small, damaged, obsolete, or unlikely to be used. Coordinate the disposal of old or unusable remnant stock. Keep the remnant inventory current so the system accurately reflects material that is physically available. Upcoming Job Material Monitoring Review upcoming jobs and confirm that required slab material has been ordered and received. Monitor expected slab delivery dates. Confirm that material for upcoming jobs is physically on-site at least one week prior to the scheduled job date . Immediately alert the Project Manager when required material has not arrived one week prior to the job. Follow up on outstanding or delayed material orders as required. Communicate material shortages, delivery delays, damaged slabs, or other inventory issues that could affect production schedules. Stock Program Management Monitor inventory levels for all materials included in the company’s stock slab program. Establish and maintain appropriate minimum stock levels for each stock colour/material. Order replacement slabs before inventory reaches critical levels. Monitor usage trends to ensure sufficient quantities of frequently used materials are available. Identify slow-moving or obsolete stock and report recommendations to management. Maintain accurate records of stock material ordered, received, allocated, and remaining. Shop Supplies & Purchasing Monitor inventory levels of shop supplies and consumable materials. Maintain appropriate minimum and maximum stock levels for frequently used supplies. Order shop supplies before inventory runs out. Maintain an organized purchasing and replenishment system. Receive and verify supply orders. Report unusual increases in supply usage or recurring shortages to management. Work with the Shop Foreman and production staff to identify upcoming supply requirements. Inventory Organization & Accuracy Maintain clean and organized slab and remnant storage areas. Ensure inventory locations within the operating system match the physical location of material. Perform regular inventory audits to identify missing, incorrectly labelled, or unrecorded material. Investigate and correct inventory discrepancies. Ensure material allocated to specif…

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