Inventory & Logistics Coordinator

Position Summary DNW Distribution Ltd. is a food distribution and logistics company serving major retailers across Western Canada.We are seeking a highly organized, detail-oriented and proactive Inventory & Logistics Coordinator to manage inventory control, CHEP pallet reporting, logistics coordination, vendor replenishment and the administrative systems supporting our distribution operations.The successful candidate will ensure that inventory is accurate, orders are fulfilled correctly, transportation is properly coordinated, pallet accounts are reconciled, and manufacturers and retailers receive timely service.This is a hands-on operational coordination role requiring strong attention to detail, problem-solving, communication and accountability.The individual will play an important role in improving operational efficiency, reducing avoidable costs and implementing consistent procedures across DNW's Calgary distribution operations. Key Responsibilities 1. Inventory Control & Accuracy Maintain accurate inventory records across DNW's inventory management systems, including Retail Partner Network / DNW Inventory. Monitor daily inventory movements, including receiving, picking, shipping, returns, adjustments and transfers. Reconcile physical warehouse inventory against system records. Coordinate regular cycle counts and full inventory counts with the Warehouse Supervisor. Investigate inventory discrepancies, shortages, overages, damaged products and unexplained adjustments. Track lot numbers, expiration dates and product traceability where applicable. Monitor product shelf life and ensure appropriate FIFO/FEFO inventory rotation procedures are followed. Maintain clear separation of DNW-owned inventory and manufacturer-owned fee-for-service inventory. Prepare inventory accuracy, aging, shrinkage and discrepancy reports. Escalate potential stockouts and slow-moving inventory to management and manufacturers. 2. CHEP Pallet Administration & Reporting Take primary responsibility for the accurate reporting, reconciliation and administration of DNW's CHEP pallet accounts. Maintain complete records of CHEP pallets received, shipped, transferred, exchanged and returned. Record and submit pallet movements through CHEP's applicable reporting platform within required deadlines. Ensure pallet transfers to Costco and other receiving locations are documented accurately. Reconcile warehouse pallet movements with CHEP statements and reports. Investigate missing pallets, disputed transfers, incorrect balances and outstanding pallet liabilities. Work with warehouse employees, carriers, retailers and CHEP representatives to resolve discrepancies. Coordinate pallet returns, collections and recovery where required. Track CHEP rental, transfer, loss and adjustment charges. Identify unnecessary pallet costs and recommend corrective actions. Maintain supporting documentation and an audit trail for all reported pallet movements. Prepare weekly CHEP reconciliation reports and monthly pallet-cost summaries for management. Key objective: Maintain accurate pallet accountability and minimize avoidable CHEP charges, losses and disputes. 3. Transportation & Logistics Coordination Coordinate daily outbound shipments from the Calgary distribution centre to retail locations across Western Canada. Arrange transportation bookings with contracted carriers and logistics partners. Communicate delivery schedules, appointments and shipment requirements. Coordinate shipping of store-specific, mixed-SKU pallets to Costco and other retailers. Work with the Warehouse Supervisor to ensure orders are ready before carrier pickup. Verify pallet counts, shipment quantities and transportation documentation. Prepare and maintain bills of lading, packing lists, shipping manifests and other required documents. Track deliveries and obtain proof of delivery (POD). Investigate missed appointments, late shipments, shortages, damaged freight and other transportation issues. Liaise with car…

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